4 Things to Consider When Creating Your Employee Roster

Monitoring your company's roster while keeping tabs on employee productivity, health, and safety is not a facile process, especially when you have more than 400 work patterns. And if you're the owner or manager, you're likely to work nonstop. Nevertheless, if you can't plan your shifts effectively, it can cause mayhem to your workforce.

There isn't, sadly, a one-size-fits-all solution for every issue. Restaurants often stick to a schedule that works for their employees and operations. What benefits them could be catastrophic to your organisation. As such, be sure to have a suitable plan for your business.

Shift rotation, which apportions each employee a fixed number of specific shifts each month, is a valuable method for balancing work schedules. Yet it also introduces a fresh set of challenges, including staff-to-crew ratios and scheduling cycles. 

So, before you develop a plan for your business, there are a few things you need to be aware of. 

1. Shift Period and Workforce Size

Over 400 24-hour shift patterns exist, as previously mentioned. Some are better suited for large teams, while others are only feasible if you just have a few employees.

Two key variables, your employees and operations, significantly impact shift duration. Longer shifts offer workers more consecutive days off, but it can be for naught if there aren't enough people working. Try it out, especially during busy hours. Overlapping shifts are another option to think about.

2. Weekly Recurring Responsibilities

The practical approach to assessing how many employees you need for the day and night is to evaluate the sales forecast and the number of people required to handle the pressure during the day.

Do your research. Understanding the busiest periods will allow you to split your team appropriately and roster them based on experience and expertise. For example, throughout the weekend, your business is more likely to encounter crowds of hungry customers; thus, have a few additional staff members on standby and modify their shifts accordingly.

Data primarily determines the performance standards of a good restaurant. It is critical in determining the workload. When operating around the clock, the workforce is a significant factor in defining how long a shift will last. Before you choose the time and length of your shifts, ensure the weekly needs are clearly written out in front of you. 

3. Fixed vs. Rotational Shifts

Both rotational and fixed shifts have their perks and drawbacks. Rotational shifts allow your team to rest after a month of night shifts, making them more adaptable. However, it can hinder their capacity to settle into a consistent habit. 

On the contrary, working overnights can also impact your staff's performance, even though fixed shifts are simpler to get used to. Make sure to talk about this with your workforce. When making employee rosters and choosing the length of your shifts, consider these aspects.

4. Time Offs or Days Offs 

This is vital for a productive and healthy work setting. Even more so, employees are concerned about their days off while working night shifts. Life is made more difficult with unusual shift patterns. 

Weekends are the only time your employees see their friends and loved ones. Employees often prefer their days off to fall on a weekend. That's why you know how to balance the needs of your workforce. 

Working physically demanding jobs can cause fatigue, burnout, and in dire cases, resignation. Consider your decisions carefully, and if you want to enforce work schedules, find a compromise rather than imposing strict rules. Instead of asserting your ideas, use a middle ground approach.

After you've managed the foundations, focus on your shift patterns. Studies suggest that when employees are involved in choosing shift timings, there are fewer work accidents, less absenteeism, and improved morale.

What Makes Rosterelf the Go-to Employee Roster Software?

RosterElf was created for and by business owners. Regarding tracking down employees' availability, making weekly staff rosters, and maintaining payroll, we're well aware of the challenges that managers and company owners like you face.

With the help of RosterElf, you can run your business more efficiently, plan on a budget you can keep to, and spare more time to motivating your staff and providing first-rate customer service.

RosterElf: Rostering Made Easy

RosterElf's cloud-based payroll and rostering software truly is a game-changer. Say goodbye to roster conflicts and chase employees for their availability to work. Instead, employees can easily update their availability to work and notify managers about it through a smartphone app. 

Staff set the times and days they can work, and RosterElf does the rest. Our software then automatically suggests available employees to fill shifts. 

What are you waiting for? Time to take your rostering and payroll game to the next level and boost your business' performance. Call us now and our team will be more than happy to assist you. 

To get a clearer view of how our app works, enjoy 30-day access to our tool for free!

Important Notice

The information contained in this article is general in nature and you should consider whether the information is appropriate to your needs. Legal and other matters referred to in this article are of a general nature only and are based on RosterElf's interpretation of laws existing at the time and should not be relied on in place of professional advice.

RosterElf is not responsible for the content of any site owned by a third party that may be linked to this article and no warranty is made by us concerning the suitability, accuracy or timeliness of the content of any site that may be linked to this article.

RosterElf disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in this article and any loss or damage suffered by any person directly or indirectly through relying on this information.