Top 10 Time and Attendance Systems of 2022


Administrative tasks are already taxing, yes? More so if you have to deal with employees’ schedules and attendances manually. You have to constantly juggle your time and effort which is very energy draining.  


Now thanks to the innovation of time and attendance systems, managing your staff’s work schedules is simple. There are time management apps available, yet time and attendance software simplifies your management with shift patterns and certain time-offs, like standard holidays. 

 


Just like other business applications these days, time and attendance systems are cloud-based SaaS (Software as a Service) solutions. This means you can directly access such a platform through a browser, regardless of the operating system. SaaS solutions are also often built to be mobile-friendly for easy iOS or Android access


Check out our top time and attendance software systems this 2022. We’ve rounded up the best there is in the market. 



Core Features of an Effective Time and Attendance Software 


When choosing a time and attendance system, make sure it’s packed with all these key features. Having a combination of these functionalities will greatly boost your business processes. 


  • Analysis and reporting 


A great time and attendance software should have an impeccable analysis and data collection feature as a standard. It is used for future staff forecasting and to assist in staffing issues that may arise. 


The tool should also be capable of keeping hourly logs for holidays. Weekend work, and over time, as well as fair work compliance information. 


  • Clocking in and out 


This is one of the key features of any time and attendance software, of course. There should be different ways for employees to record attendance, particularly for remote workers. Having several options for them to clock in and out ensures there will be no errors that may occur during attendance recording. 


Incorrect errors in payroll can cause problems with your management chain. Hence, emphasizing having quality clocking in and out software is a must.  


  • Integration functionalities


Another feature that a top time and attendance software must have is the smooth integration with other tools used by your organisation. It should be capable of integrating existing systems. 


This way, you can save time and money related to the new systems, extra training, and other effects that your existing app may have. Software that is capable of integrating payroll and other management systems is best for your business. 


  • Leave management 


This should be a standard feature of your time and attendance system, being able to manage time-off requests smoothly must be a fundamental function. This allows easy planning and carrying out of your staff. 


  • Accessible dashboard 


Your chosen time and attendance system should have readily accessible timesheets or dashboards for employees to see updates, shift changes, leave requests, and so on. This functionality helps boost the work-life balance of your employees and aids in recording payroll. 



Photo by: Henry Credit | Burst


  • Alerts messaging (notifications)


When it comes to time-off requests, absences, and shift swaps, having an alert notification feature is highly beneficial for your entire organisation. It automatically sends notifications via communication channels and helps reduce time-off confusion or understaffing/overstaffing. 


  • Automated scheduling 


Advanced scheduling is a core feature of a good time and attendance management system. The automatic recording of time and attendance starts the moment your employee is registered and is assigned a working schedule. 


More so, this feature is vital in many industries, such as health care, retail, hospitality, and others with intricate work schedules. 


  • Payroll integration 


The payroll system should be integrated with time and attendance software. Your business needs to obtain accurate reports and data on employee working hours, holiday pay, overtime, etc. This ensures payroll is accurately and timely distributed. 


Minimising the need for human intervention, meaning you can save on costs and yield accurate payroll for your employees. 


  • Seamless communication 


Having a communication channel is essential for any time and attendance software as it allows employees to request time-off and other updates. Your employees can directly customise data through their timetable in a secure and safe portal. 


That said, effective communication is vital in any business. That’s why having the most suitable software is a must for notifications to be accurate, and easy to manage, and employees will have more freedom and flexibility. 


  • Cloud-based structure 


Today, most time and attendance systems are cloud-based which is highly important. This allows your management and employees to access data anywhere with accurate security keys. 


Not to mention, cloud-based software solutions are fast, efficient, and secure in terms of accessing and sharing information. 



The following are the top time and attendance systems to check out for 2022. 


1. RosterElf 



RosterElf is perfectly designed for business owners made by business owners. It is one of the best time and attendance management apps in the market. 


As it is a challenge for business owners and managers to chase staff for available hours, make weekly rosters, and keep up on payroll, RosterElf is made to do all that smoothly. You can save time creating a comprehensive employee roster to stick to all while making more time for employee engagement and customer satisfaction. 


Not only that, you can save 4% on labour, set financial business targets, view labour costs in real-time, and approve staff schedules by minimising time theft via electronic clock in and out. Using RosterElf’s management software, your employees can keep their availability up to date. 


They are always aware of new rostered shifts through clear and easy-to-manage staff communication features. Integrations to helpful payroll apps, such as Xero, Sage, and MYOB, are also available. 


Core Features: 



Pros and Cons:



Pricing:




2. TimeTracker



TimeTracker is a cloud-based tracking solution for payroll, billing, and time management. You can access the software through an app for iOS or Android and the web. It can also create automatic backups to prevent losing your data in the event of network connection issues. 


The system aims to automate the time management process—seamless clocking in and out through digital time cards that you can use from different locations. It can even schedule breaks and provide easy editing access to timesheets.


This way you can make necessary changes before submitting the payroll. With the help of GPS tracking, you can also check employee locations. Analytics, of course, is included for you to run reports and gauge effectiveness accordingly. TimeTracker also supports legal document services. 


Core Features:


  • Time and attendance management 

  • Reporting 

  • Payroll integration

  • Scheduling 

  • Team management 


Pros and Cons: 


  • Low cost

  • Integrations available

  • Free trial


Pricing: 


  • The basic plan starts at $4/user a month. 

  • With a free 14-day trial 



3. When I Work




Another cloud-based time and attendance system is When I Work. The app is accessible via an app for Android and iOS and comes with great features. It also sends out notifications to employees in case they forgot to clock out, hence helping prevent possible mistakes that affect payroll. 


When I Work software manages shifts, approves time-off requests, organises overtime, and manages overall business expenses. It also has a built-in communication platform so that employees can chat privately with their managers about staff availability and shift swapping


Core Features:


  • Time and attendance management 

  • Reporting 

  • Payroll integration

  • Scheduling 

  • Team management 


Pros and Cons: 


  • Geofenced clock in

  • Clock out reminders


Pricing:


  • Between $4-8p/user



4. Deputy



Deputy is another workforce management software with a time and attendance feature, thus improving employee engagement and shift organisation. You can also limit how many hours employees can work each day or week or perhaps roster employees by skillset and availability, hence, preventing employees from overwork and fatigue. 


In addition, you can set schedules for both field and remote workers, as well as new shift notifications which are sent via mobile phones. You can easily identify high-performance employees eligible for promotions and more work. 


Core Features: 


  • Reporting 

  • Payroll integration

  • Scheduling 

  • Team management 

  • Time and attendance


Pros and Cons:


  • User-friendly 

  • Easy break timer for employees

  • The user interface needs a bit of enhancement


Pricing: 


  • The basic plan starts at $2.50 per user/month (scheduling feature only)



5. Replicon



Replicon is a business productivity platform with time and attendance software. It is primarily targeted at organisations with a rationed workforce that can be difficult to manage with just a single system in place. This includes both on-site and remote employees that are either full or part-time, which all are manageable using a unified and focused cloud system. 


You can attain workforce management through a web interface, and employees can make time-off requests or shift changes easily via a mobile app. The communication platform has a chatbot to talk to employees about entitlements and staff availability, together with answers to FAQs. Replicon also comes with integrations to other payroll systems. 


Core Features:


  • Reporting 

  • Payroll integration

  • Scheduling 

  • Team management 

  • Time and attendance


Pros and Cons: 


  • Distributed workforce

  • Covers employees and contractors

  • Chatbot for easy queries


Pricing:


  • A free trial is available, though you'll need to contact a sales rep for pricing.



6. StratusTime

When it comes to delivering accurate hours logging for payroll and small business time-keeping StratusTime does the job well. Just like the apps previously mentioned, it is a cloud-based time and attendance system that offers different ways for employees to clock in and out.


StratusTime is a cloud-based time and attendance management platform that aims to deliver accurate logging hours for wages and time-keeping. You can track employees’ hours and payroll in case of issues that need to be addressed fast. 


The software also integrates with payroll systems, so it’s simple and smooth to collect and transfer data securely. 


Core Features:


  • Payroll integration

  • Scheduling 

  • Team management 

  • Time and attendance


Pros and Cons: 


  • Ideal for small businesses

  • A wide array of system integrations

  • No minimum contract


Pricing:


  • You need to contact a sales rep to know the pricing information 



7. Homebase 




Homebase is a cloud-based software designed for time tracking and scheduling management. It has time clock apps that work on various devices. It comes with an automated timesheet that helps you calculate your employees’ total worked hours and the designated wage rates. 


For small businesses, especially restaurants and retail shops, these features are what make Homebase an ideal time and attendance software. The software comes in an intuitive interface with solid features. 


Core Features:


  • Payroll integration

  • Scheduling 

  • Time and attendance


Pros and Cons: 


  • Ideal for small businesses

  • User-friendly

  • 24/7 customer support 

  • Issues on third-party integrations


Pricing:


  • Standalone packages and Premium plans require a minimum monthly spend of $10

 


8. QuickBooks 




QuickBooks, formerly known as TSheets, is a cloud-based time and attendance management application that streamlines employee scheduling and tracking. As for payroll processing, you just need to integrate QuickBooks to QuickBooks Time. It’s more efficient than using non-native software.  


This time and attendance software also provides time clock apps that you can access via a desktop, tablet, laptop, and Android or iOS smartphone. In addition, you also get intuitive controls that allow you to monitor employee attendance and track actual worked hours. 


Core Features:


  • Payroll integration

  • Scheduling 

  • Time and attendance


Pros and Cons: 


  • Cloud-based

  • For all businesses regardless of size 

  • Limited third-party system integrations 

  • No custom reporting 


Pricing:


  • The basic plan starts at $8/user per month 

  • Free 30-day trial 



9. Buddy Punch 




Buddy Punch is a time tracking software built to simplify employee time and attendance monitoring. Its built-in scheduling system allows you to specify positions, job codes, and locations for employee shifts. Hence, this makes it an ideal option if your business has multiple departments.


The software also has an online time clock app that works on mobile devices and web browsers. Buddy Punch does not have a free plan, although the paid plans are affordable. 


Core Features:


  • Payroll integration

  • Scheduling 

  • Time and attendance

  • Time tracking 


Pros and Cons: 


  • Cloud-based

  • Many integrations 

  • For all businesses regardless of size 

  • Lacks customer support for technical concerns 

  • No custom reporting 


Pricing:


  • The basic plan starts at $29.99 per month for four active users 

  • Free 30-day trial 



10. ZoomShift




ZoomShift is a time tracking and scheduling software that suits small businesses with seasonal highs and lows—tourist industries, construction, and agriculture. This software allows you to plan months ahead to ensure you got everything covered, especially during low or peak seasons. In case you need to close during slow periods or for a season, ZoomShift allows you to put your plan on hold. 


Moreover, it is a software that is easy to implement with time and attendance as well as scheduling functionalities. With a mobile time clock application and tools for shift scheduling, ZoomShift is another worthy application on the list. 


Core Features:


  • Payroll integration

  • Scheduling 

  • Time and attendance

  • Time tracking 


Pros and Cons: 


  • Cloud-based

  • Easy to implement scheduling 

  • Many system integrations 

  • No minimum contract 


Pricing:


  • The basic plan starts at $15.00/month for four active users 

  • Offers free trial



Key Takeaway 


With the best time and attendance system in place, you can track and schedule employees' work shifts seamlessly and fast. Not only it’ll make your scheduling process hassle-free, but it’ll also help mitigate unnecessary business and labour costs, and make the payroll process easier. More so, your chosen software must be capable of calculating wage rates, deductions (due to absences), and overtime. 


We spare you the hassle of checking time and attendance apps one by one online, we’ve collated the best ones available in the market. Make sure that whatever it is you’re choosing, it covers everything your organisation needs—from a time, attendance, and schedule standpoint. 



RosterElf: Rostering Made Easy 


That said, RosterElf’s cloud-based scheduling app is a game-changer. No more chasing employees for their availability to work. No more roster conflicts. Employees can submit and update their availability to work information 24/7 using our smartphone app. 


Staff set the times and days they can work and RosterElf does the rest. Our software then automatically suggests available employees to fill shifts.


What are you waiting for? Time to take your scheduling game to the next level and boost your business’ performance. Call us now at 1300 353 000 and our team will be more than happy to assist you. 


To get a more clear view of how our app works, enjoy 30-day access to our tool for free!