Sometimes staff work shifts that were not part of the original roster. To make sure these unrostered shifts are paid accurately, you can add them directly from the payroll screen. This guide walks through adding an unrostered shift to payroll so no shift goes unpaid, helping you manage unexpected hours and keep time and attendance records complete.
1. Access the payroll tab
To begin adding an unrostered shift, open the Payroll tab and select the relevant week so the shift lands in the correct pay period.
1.1 select the payroll week
1.1.1 Click on the Payroll tab in your account.
1.1.2 Choose the appropriate week by clicking Select a Week.
2. Choose the day for the shift
Next, choose the day within the pay cycle where the shift was worked so it appears accurately in the payroll records.
2.1 select the date header
2.1.1 Locate and click the date header for the shift’s day in the payroll cycle.
3. Enter the shift details
Now enter the details for the unrostered shift — the site, hours worked, and position — and assign the employee.
3.1 fill in the shift details
3.1.1 Click Add Shift at the bottom left of your screen.
3.1.2 In the pop-up window, select:
- The site where the staff member worked
- The hours they worked
- The position they worked
3.1.3 Click Select Employee to choose the staff member.
3.1.4 Once selected, click Add to Payroll to save the shift.
4. Finalise the shift in payroll
With the shift added, review it in payroll and add any break time so all details are accurate.
4.1 review and adjust the shift
4.1.1 Locate the shift under the payroll records.
4.1.2 If the employee took a break, click into the Custom column to add the break time. For how staff record breaks themselves, see taking breaks in the time clock app.
Frequently asked questions
1. How do I add an unrostered shift to payroll?
Go to the Payroll tab, select the relevant payroll week, click the date header for the day worked, then click Add Shift and enter the site, hours, and position. Click Select Employee, choose the staff member, and click Add to Payroll to record the shift accurately.
2. Can I add multiple unrostered shifts in one payroll cycle?
Yes. You can add as many unrostered shifts as you need within a payroll cycle. Add each shift on its specific day in the payroll screen so the timesheet stays accurate.
3. How do I select the correct employee for an unrostered shift?
After entering the shift details, click Select Employee and choose the staff member from the list, then click Add to Payroll to save the shift for that employee.
4. What if the employee took a break during an unrostered shift?
Locate the shift in the payroll records and enter the break time in the Custom column. This keeps payroll accurate for both hours worked and breaks taken.
5. Can I edit an unrostered shift after adding it?
Yes. Find the shift in the payroll screen and edit details such as hours, position, or breaks directly before finalising payroll.
6. Will unrostered shifts be included in payroll calculations?
Yes. Once added, an unrostered shift is included in payroll calculations, ensuring employees are paid for all hours worked.