IT & device use policy template
A comprehensive policy establishing rules for using company-provided IT equipment and devices. Covers acceptable use, security requirements, software installation and equipment return.
IT & device use policy
PDF format
Why your business needs an IT device policy
Company IT equipment represents a significant investment and contains sensitive business data. Without clear policies, you risk security breaches, equipment damage and inconsistent practices across your organisation.
A documented IT device policy protects your assets, ensures security standards are maintained and gives employees clear guidance on acceptable use. It also helps when addressing misuse or when employees leave.
Without clear rules, disputes about device use, software installation and equipment return become harder to manage fairly.
Key elements of this template
Everything you need for a comprehensive IT device use policy
Acceptable use
What employees can and cannot do with company IT equipment and devices.
Security requirements
Expectations for keeping devices secure, including passwords and updates.
Software installation
Rules around installing software and applications on company devices.
Personal use limits
Guidelines for any permitted personal use of work devices.
Data protection
Requirements for protecting company data stored on devices.
Return of equipment
Obligations when leaving employment or no longer needing devices.
What's included in this policy
Comprehensive sections covering all aspects of IT device use
Purpose & scope
Why the policy exists and who it applies to.
Policy statement
The organisation's commitment to appropriate IT use.
Acceptable use
What constitutes appropriate use of company devices.
Prohibited activities
Activities not permitted on company IT equipment.
Security requirements
Password, update and security obligations.
Software and applications
Rules for installing and using software.
Personal use
Whether and how personal use is permitted.
Care and maintenance
Employee responsibilities for device care.
Return of equipment
Requirements when devices must be returned.
Breach consequences
What happens if the policy is breached.
Best for these industries
This template is particularly relevant for
Legal disclaimer
This template is designed to reflect general Australian workplace standards at the time of publication. It is provided as a general guide only and does not constitute legal advice.
You should review and tailor this template to suit your business and any specific IT security requirements. Consider seeking independent advice for complex situations.
Regulatory sources
This template is aligned with Australian workplace and privacy requirements.
Related guide
Learn more about implementing this policy
Related templates
Other technology and data policies you may need
Store this policy and track employee acknowledgements with RosterElf's HR software.
Disclaimer
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.