100% free technology & data HR policy templates
Clear, professional templates to help manage IT use, data protection and information security. 100% free, fully editable and designed for Australian workplaces.
Browse templatesWhat are technology & data HR policies?
Technology and data policies establish clear rules for how employees use IT systems, handle information and protect business data. They cover everything from email use to password security, BYOD arrangements and workplace monitoring.
These policies help businesses protect sensitive information, comply with privacy laws like the Privacy Act 1988 and set clear expectations for responsible technology use. Essential for any modern workplace where data security and IT systems are critical to operations.
BYOD Policy
Establishes rules for employees using personal devices for work purposes. Covers security requirements, acceptable use, support boundaries and data protection when mixing personal and business use.
Read moreData Protection & Confidentiality Policy
Sets out requirements for handling sensitive business and personal information. Covers data classification, storage, sharing restrictions and employee obligations under privacy laws.
Read moreEmail & Electronic Communications Policy
Defines appropriate use of email, messaging and other electronic communications. Covers professional standards, personal use limits, confidentiality and retention requirements.
Read moreInformation Security Policy
Outlines the organisation's approach to protecting information assets. Covers security principles, employee responsibilities, incident reporting and compliance with security standards.
Read moreInternet & Network Use Policy
Sets expectations for appropriate use of internet access and network resources. Covers acceptable browsing, prohibited activities, bandwidth considerations and security requirements.
Read moreIT & Device Use Policy
Establishes rules for using company-provided IT equipment and devices. Covers acceptable use, care responsibilities, software installation, personal use and return of equipment.
Read moreMonitoring & Surveillance Policy
Explains the organisation's approach to workplace monitoring including IT systems, CCTV and other surveillance. Covers legal requirements, employee notification and privacy considerations.
Read morePassword & Access Control Policy
Defines requirements for creating strong passwords and managing system access. Covers password complexity, multi-factor authentication, access reviews and account security.
Read moreCommon technology & data issues employers face
Without clear policies, these situations become harder to manage
Data breaches
Sensitive information exposed through poor practices
Email misuse
Inappropriate content or accidental disclosure
BYOD security gaps
Personal devices accessing business systems unsafely
Weak passwords
Easy-to-guess credentials creating vulnerabilities
Inappropriate browsing
Personal internet use affecting productivity
Monitoring disputes
Unclear surveillance causing employee concerns
These templates help you manage technology use and protect data consistently.
What should a technology & data policy include?
Essential sections for comprehensive policies
This is why we offer multiple templates—each covers different aspects of technology and data management.
Who these templates are best for
What happens without these policies?
Without policies
- No clear security expectations
- Increased risk of data breaches
- Inconsistent technology use
- Privacy law compliance risks
With policies
- Clear security guidelines for all staff
- Protected business and customer data
- Consistent IT standards
- Reduced legal risk
Legal disclaimer
These templates are designed to reflect Australian workplace standards and privacy principles at the time of publication. They are provided as a general guide only and do not constitute legal advice.
Technology and data requirements can vary based on your industry, the type of information you handle and applicable privacy laws including the Privacy Act 1988. You should review and tailor each template to suit your specific circumstances. For complex situations, independent legal or IT security advice should be sought.
Why these policies matter
Well-defined technology and data policies protect your business from security breaches, ensure consistent IT practices and set clear expectations for all employees.
Clear policies also demonstrate compliance with privacy laws and data protection requirements. They provide a framework for managing sensitive information and responding to security incidents.
These templates give you a strong foundation for managing technology use and protecting data professionally and legally.
Technology & data policies FAQ
- Essential policies include IT & Device Use, Data Protection, Password & Access Control, and Email & Communications. Add BYOD if staff use personal devices.
- While not all are mandated, the Privacy Act 1988 requires businesses to protect personal information. Having documented IT and data policies demonstrates reasonable steps to meet your privacy obligations and protects against data breaches.
- Yes, technology policies should cover all work locations. Our templates include provisions for remote work, home offices and mobile work. Policies like BYOD are especially relevant for hybrid teams.
- Review annually at minimum, or when technology changes significantly. Update immediately if you experience a security incident or change systems. Document all review dates and version changes.
- Yes, these templates complement each other. Your Information Security Policy provides the framework, while specific policies cover particular areas like email or internet use.
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This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.