Adding and deleting staff in RosterElf
Keeping your staff list up to date is the heart of accurate rosters, payroll and communication. This article walks you through the two core tasks you will perform most in RosterElf: adding a new employee and deleting one who has left. Both actions are handled in the mobile app with only a few taps, yet each has wide-reaching effects across your account. When you add a team member, the platform immediately sends login instructions, roster alerts and shift reminders, ensuring your new hire is productive from day one. When you delete someone, RosterElf cleans up future shifts and leave records so costs stay on track and remaining staff are not confused by outdated names. By following the step-by-step guides below you will keep your headcount accurate, avoid payroll errors and maintain a smooth experience for managers and employees alike. Screenshots are provided for every step, and you can jump to detailed support articles if you need extra help.
1. Add staff in RosterElf
Adding a new staff member only takes a minute, yet it unlocks the entire RosterElf ecosystem for them. Once their basic details are saved the platform emails login details, pushes roster alerts and sends SMS reminders without any extra effort from you. The steps below walk you through each tap on the mobile app, from opening the Staff list to the final Save button. They highlight the essential fields you must complete—first name, surname and email—and the optional ones that boost communication, such as mobile for SMS. Follow this sequence every time you hire so new employees can accept shifts and managers can roster them immediately.
1.1 Add staff manually in RosterElf
1.1.1 Tap More in the bottom-right corner of the screen.
1.1.2 Tap Staff on the More options modal.
1.1.3 Tap the plus (+) icon in the top-right corner.
1.1.4 Enter the new employee's details, then tap Save.
1.1.5 Email is mandatory. Add a mobile number to enable SMS alerts.
1.1.6 A green confirmation banner appears when the profile is saved.
2. Delete staff in RosterElf
When an employee finishes, deleting them keeps your records tidy and avoids roster mix-ups. RosterElf's delete action turns the staff member inactive, frees future shifts as open shifts and clears any approved or pending leave in one tap. This protects wage costs, improves reporting and stops unwanted notifications hitting departed staff. The steps below show the exact swipe gesture and confirmation you need on the mobile app and explain the automatic changes that follow, including what managers must do next to fill open shifts. Follow this process each time someone leaves and your roster, payroll and leave records will always reflect your active workforce.
2.1 Delete staff manually in RosterElf
2.1.1 Tap More in the bottom-right corner of the screen.
2.1.2 Tap Staff on the More options modal.
2.1.3 Swipe left on the employee's name and tap the delete icon.
2.1.4 Confirm by tapping Delete on the pop-up prompt.
2.1.5 The employee is set to Inactive in your account.
2.1.6 All future shifts assigned to them become Open Shifts.
2.1.7 Any pending or approved leave is removed.
2.1.8 For further information, see the support article.