Bars & nightclubs rostering, payroll & HR software
Nightlife venues juggle late finishes, split shifts, and fluctuating demand while supporting compliance efforts with hospitality awards. RosterElf unites rostering, payroll, HR tools, time & attendance, and leave to help managers control wage spend and cover peaks.
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Keep bars, floors, and doors covered
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Track RSA and crowd control certs
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Integrate with Xero, MYOB, and QuickBooks
Everything you need to manage your bar and nightclub workforce
Six powerful modules working together to simplify bar and nightclub staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Restaurant rostering
Schedule kitchen and floor staff with ease
Build rosters for front-of-house, kitchen, and bar staff. Handle split shifts, casual pools, and last-minute changes common in food service.
- Kitchen shift templates
- Casual staff pools
- Split shift planning
- Multi-venue rosters
Time & attendance
Track hours across your venue
GPS clock-ins ensure staff are on-site. Photo proof prevents buddy punching. Digital timesheets capture every shift accurately.
- Venue clock-in points
- Break compliance
- Photo verification
- Overtime alerts
Payroll integration
Hospitality Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for weekends, public holidays, and late nights under the Hospitality Award.
- Hospitality Award interpretation
- Penalty rate automation
- Xero/MYOB sync
- Split shift calculations
HR for hospitality
Manage seasonal and casual staff
Onboard new staff digitally. Track RSA certificates and food handling. Manage high turnover without the paperwork.
- Digital onboarding
- RSA/Food safety tracking
- Casual contract management
- Leave management
Team communication
Keep your venue team connected
Shift notes for handovers. Instant notifications for roster changes. Team chat for quick coordination during busy service.
- Shift handover notes
- Roster notifications
- Team announcements
- Shift swap requests
Venue analytics
Understand your labour costs
Track labour costs against revenue. See which shifts are overstaffed. Identify patterns to optimise your roster spend.
- Labour cost tracking
- Shift analysis
- Overtime reporting
- Budget vs actual
Employee rostering for bars & nightclubs
Build conflict-free rosters fast
RosterElf's rostering software matches bartenders, barbacks, floor staff, and security to demand across service blocks and DJ sets. Drag-and-drop scheduling, live labour budgets, and reusable templates make it easy to plan weekends, ticketed events, and public holidays.
Costed rosters reduce admin, improve compliance, and help managers keep lines short and tables turning.
Time & attendance for bars & nightclubs
Payroll-ready timesheets without disputes
Replace paper timesheets with digital time & attendance. Staff clock in and out via mobile or kiosk with GPS and photo verification, capturing breaks and close-down accurately.
Approved hours become payroll-ready timesheets, cutting disputes and time-theft during late services.
Payroll integration for bars & nightclubs
Fast, accurate pay runs
Approved timesheets sync to payroll with penalties, overtime, and allowances applied automatically.
Bartenders, glassies, security, and DJs are paid correctly and on time. Managers gain clear visibility of wage spend against targets across shifts and event nights.
Leave management for bars & nightclubs
Plan around holidays, sick leave, and cancellations
Staff request leave in the app and managers approve with one tap.
Leave management updates rosters automatically so bar, floor, and door shifts stay covered during holidays or last-minute sickness.
Mobile apps for bars & nightclubs teams
Reduce no-shows and miscommunication
Managers publish roster changes in seconds, and staff receive instant mobile alerts.
Employees confirm availability, accept open shifts, and request swaps, keeping bars, booths, and door positions filled.
HR compliance for bars & nightclubs
RSA, crowd control, first-aid, food safety
HR tools store RSA, crowd-controller, first-aid, and food-safety certificates with automated expiry reminders.
Ensure only qualified staff are rostered for restricted roles, lowering compliance risk for licensed venues.
Trusted by bars & nightclubs
Hear from nightlife venues that simplified their workforce management with RosterElf. Built for Australian small businesses.
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Partap Singh Thind
December 05, 2025
"Really detailed and helpful. First time user of a rostering software and I was provided with clear and easy to follow instructions with the promise of being available for any further questions or help that I might need in the future. Would definitely recommend"
Sarah Johnson
September 28, 2025
"Very easy to use and navigate. The support team is always quick to respond and helpful with any queries."
David L.
August 15, 2025
"Great tool for managing staff rosters and timesheets. Has made our scheduling much more efficient."
James Mitchell
November 28, 2025
"Excellent rostering software! The drag and drop feature makes creating weekly schedules a breeze. Our team loves the mobile app for checking their shifts."
Emma Richardson
October 22, 2025
"RosterElf has transformed how we manage our hospitality staff. The award interpretation feature alone saves us hours every pay period."
Michael Chen
September 15, 2025
"Finally found a rostering solution that understands Australian workplace requirements. The Fair Work compliance features give us peace of mind."
Rachel K.
August 30, 2025
"The integration with Xero is smooth. Timesheets flow directly into payroll without any manual data entry. Highly recommend for any small business."
Already using another platform?
Many businesses switch to RosterElf from platforms like Deputy for simpler award interpretation, better local support, and lower costs. We make the transition easy.
Switching from Deputy?
See why businesses are moving to RosterElf and how to make the switch.
View guideCompare platforms
Side-by-side comparison of RosterElf with Deputy, Connecteam, and Employment Hero.
View comparisonsSoftware reviews
Independent reviews of workforce management platforms for Australian businesses.
Read reviewsRelevant awards for bars & nightclubs
Stay compliant with Australian Modern Award pay rates
Common roles in bars & nightclubs
Download free job description templates for your bars & nightclubs team
Bar & nightclub rostering FAQ
- RosterElf lets you roster by role (bartender, barback, glassie, floor staff, door security, DJ) and shows coverage for each area. The rostering software helps manage event nights, private bookings, and regular trading with templates and live labour budgets.
- Yes, RosterElf is designed for casual-heavy nightlife workforces. Staff submit availability, managers build rosters around event nights and peak periods, and casual loading is applied automatically to pay calculations.
- Yes, create separate roster templates for Thursday nights, Friday/Saturday peaks, and special events. Templates ensure consistent coverage for bar, floor, and security while adapting staffing levels to expected crowds.
- Send shift offers to available staff through the mobile app. Staff receive instant notifications and can accept shifts with one tap. This helps you quickly fill gaps for private bookings or when events sell out faster than expected.
- Labour budgeting shows real-time costs as you build rosters. Compare staffing levels against expected attendance and bar sales to improve coverage while maintaining profitability during slower weeknights.
- Yes, roster DJs and entertainers alongside bar and floor staff. Track performance schedules and ensure adequate bar and security coverage during live performances and DJ sets.
Compliance resources
Official resources for hospitality employers in Australia.
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We love our customers
At RosterElf, customer support isn't an add-on — it's part of who we are. Book a demo or chat with our team today — and experience the kind of support that makes RosterElf the most-loved workforce management platform in Australia.
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