AI roster generator
Our custom Roster Builder GPT creates draft rosters using structured intake, fairness algorithms, and conflict detection. Enter your staff, shifts, and constraints to get a balanced schedule.
AI roster generator
Cafe in Melbourne, 5 staff, next week Mon-Sun
I'll create a balanced roster. Please provide your staff:
Name — Role — Availability — Max hrs
Sarah — Barista — Mon-Fri — 30hrs
Got it! Add more staff or say "done" to generate.
Opens in ChatGPT (free account required)
What you'll need to provide
The GPT uses structured templates to collect your information. Here's what it will ask for.
Staff template
- Name and role(s)
- Skills/certifications
- Availability and max hours
Shift template
- Day/date and times
- Headcount per role
- Priority level
Rules & constraints
- Hard rules (must not break)
- Soft rules (try to satisfy)
- No-clopen, min rest, etc.
Context
- Industry (cafe, retail, etc.)
- Location/region
- Employees or volunteers
Types of rosters you can generate
Get draft suggestions for different roster formats.
Weekly roster
Standard Monday to Sunday staff schedule for regular operations.
Fortnightly roster
Two-week roster for rotating schedules or healthcare settings.
Rotating roster
Staff cycle through different shifts (AM/PM/Night) on a pattern.
Event roster
One-off schedules for events, functions, or casual engagements.
What the AI roster generator does
Built-in scheduling logic that goes beyond simple roster creation.
Fair shift distribution
Automatically rotates weekends and late shifts. Balances hours within each role group so no one gets stuck with all the undesirable shifts.
Conflict detection
Identifies unfilled shifts and rule violations. Proposes 2-4 options to resolve conflicts instead of silently breaking your constraints.
Structured output
Get organised results: roster table, per-person summary with hours/shift counts, issues & warnings, and any assumptions made.
CSV export
Request a CSV export block to copy into Excel or Google Sheets. Includes date, day, start/end times, role, person, and notes.
How it works
The GPT guides you through a structured intake process.
Agree to disclaimer
Acknowledge this is a draft tool, not legal/HR advice
Provide your details
Staff template, shift template, and rules
Get your roster
Table + per-person summary + issues flagged
Iterate and export
Ask for swaps, changes, or CSV export
Built-in safeguards
The AI roster generator includes responsible AI practices:
- Legal disclaimer: Requires you to acknowledge this is for planning only before generating
- Privacy protection: Never asks for sensitive personal data (health, religion, family situation)
- Transparency: Clearly labels all assumptions made and flags any issues or conflicts
- No hallucination: Won't invent staff or availability—only uses what you provide
Remember: This generates draft suggestions only. It does not check Australian Modern Award compliance or integrate with payroll. For compliant rostering, use RosterElf rostering software.
Need more than draft suggestions?
Upgrade to RosterElf for automated rostering with award compliance, time tracking, and payroll integration.
AI Roster Generator
Great for draft suggestions and planning
- AI-generated draft rosters
- Fair shift distribution
- CSV export
- No signup required
- Award compliance checking
- Employee availability sync
- Time & attendance tracking
- Payroll integration
Full Suite
Rostering, payroll & HR in one
per employee per month
+ GST, billed annually
Payroll & HR tools in one system
- Smart rostering & availability
- Time & attendance (GPS & photo)
- Award interpretation & penalties
- Payroll export (Xero & MYOB)
- HR Hub with employee profiles
- Digital onboarding & contracts
- Policies, certificates & compliance tracking
- Payroll sync with employee records
- Workwise AI compliance assistant
- Central document storage & management
- Leave management with approvals
No credit card required · 15-day free trial
Frequently asked questions
- It's a custom GPT (powered by ChatGPT) that we've built specifically for roster creation. It uses structured templates to collect your staff, shifts, and constraints, then generates a draft roster with built-in fairness algorithms, conflict detection, and optional CSV export.
- Yes, this tool is completely free. It opens our custom Roster Builder GPT in ChatGPT. You'll need a free ChatGPT account from OpenAI to use it. There are no costs or signups required on our end.
- The free roster tool is a visual drag-and-drop interface where you build rosters interactively and save them in your browser. This AI generator uses conversational AI to create text-based roster suggestions with fairness logic. Use the free roster tool for visual scheduling; use this for AI-assisted draft creation.
- The GPT provides templates: Staff: Name — Role(s) — Skills — Availability — Max hrs — Preferences. Shifts: Day/Date — Start–End — Requirements (role:count) — Notes. You can paste a list or table and the GPT will parse it.
- Yes. When asking for your roster, tell the GPT you want a CSV export. It will include a code block with headers: Date, Day, Start, End, Role, Person, Location, Notes—ready to paste into Excel or Google Sheets.
Related resources
Explore guides, insights, and templates to help you get more from this tool.
Explore more free tools
Discover other calculators and AI tools to help manage your workforce.
AI employment contract generator
Generate draft employment contracts for casual, part-time, or full-time employees using AI.
Modern award pay rate estimates
Get indicative pay rate estimates for common Australian awards. Verify with Fair Work.
Free roster builder
Build staff rosters instantly with our free drag-and-drop tool. No signup required.
Casual vs part-time calculator
Compare the estimated cost of casual vs part-time employment including loadings.
Payroll cost calculator
Estimate employee costs including super, leave, and casual loading.
Overtime & penalty rate calculator
Estimate shift costs including weekend, public holiday, and overtime rates.
Roster cost forecast calculator
Forecast the estimated cost of your staff roster before publishing shifts.
Labour cost percentage calculator
Calculate what percentage of your revenue is spent on labour costs.
AI roster generator – disclaimer & user agreement
By accessing and using the AI Roster Generator, you acknowledge and agree to the following:
1. Draft Use Only
The AI Roster Generator produces draft schedules for planning purposes only. It does not provide legal, HR, payroll, or labour-law advice.
2. User Responsibility
You are solely responsible for reviewing, validating, and approving any roster before use, including supporting compliance with all applicable:
- employment and labour laws,
- awards, collective agreements, or union rules,
- employment contracts and internal policies.
3. No Guarantee of Compliance or Accuracy
While the tool aims to reflect the information and rules you provide, it does not guarantee accuracy, completeness, fairness, or legal compliance.
4. No Sensitive Personal Data
You must not enter sensitive personal information (including health, medical conditions, religious beliefs, union membership, or family circumstances). Any scheduling constraints should be expressed in neutral availability terms only.
5. Human Oversight Required
Decisions affecting people's work hours, pay, or conditions should always involve human judgment. You agree not to rely solely on AI-generated output.
6. Limitation of Liability
To the fullest extent permitted by law, the AI Roster Generator and its providers disclaim all liability for any loss, damage, or claims arising from the use of the generated rosters.
Confirmation
I have read and agree to the above terms and understand that all rosters must be reviewed and approved before use.
Please scroll to read all terms before accepting