How we handle your data in our AI tools

1. Introduction

This Privacy Policy explains how information is handled when you use the AI Employment Contract Generator and other AI-powered tools (collectively, the "Tools") provided by RosterElf Pty Ltd (ABN 67 164 843 609).

The operator is committed to handling information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth).

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2. Information collected

2.1 user inputs

The Tools may process information you voluntarily enter, including:

• Questions and prompts
• Drafting inputs
• Scenario descriptions
• Business and employee details for contract generation

2.2 automatically collected information

The Tools may collect limited technical information such as:

• Interaction timestamps
• System usage data
• Error logs
• Browser and device information

This information is used for operational, security, and improvement purposes.

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3. How information is used

Information may be used to:

• Generate responses and documents within the Tools
• Maintain functionality and security
• Improve performance and reliability
• Comply with legal obligations
• Analyse usage patterns to enhance user experience

Information is not used to provide legal advice.

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4. No legal advice or professional review

Information you enter is processed automatically by artificial intelligence systems.

No human legal review occurs unless explicitly stated elsewhere.

You should not rely on outputs as legal advice. Always obtain independent legal advice from a qualified Australian employment lawyer before using any document generated by the Tools.

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5. Disclosure of information

Information may be disclosed:

• To service providers supporting the Tools (including OpenAI for AI processing)
• Where required by law, regulation, or court order
• To protect legal rights or system integrity
• In connection with a business transfer or acquisition

The operator does not sell personal information.

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6. Overseas processing

The Tools may involve data processing or storage outside Australia, including in the United States where OpenAI's servers are located.

By using the Tools, you acknowledge that information may be processed in jurisdictions with different privacy protections than Australia.

For information about OpenAI's data handling, refer to OpenAI's Privacy Policy.

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7. Data security

Reasonable technical and organisational measures are used to protect information, including:

• Encryption of data in transit (HTTPS)
• Access controls and authentication
• Regular security assessments

However, no system is completely secure, and use of the Tools is at your own risk. We cannot guarantee the security of information transmitted to or through the Tools.

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8. Data retention

Information may be retained:

• For operational purposes
• For legal or compliance reasons
• To improve system performance
• As required by our service providers' policies

There is no guarantee of deletion upon request unless required by law. Conversation data processed by OpenAI is subject to their retention policies.

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9. User responsibilities

You are responsible for:

• Ensuring information you provide is lawful to disclose
• Avoiding entry of sensitive or confidential data
• Complying with applicable privacy laws when entering others' information
• Obtaining any necessary consents before entering personal information
• Keeping copies of any generated documents you wish to retain

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10. Australian consumer law & privacy rights

Nothing in this Privacy Policy limits rights that cannot be excluded under Australian law, including:

• Rights under the Australian Consumer Law
• Rights under the Privacy Act 1988 (Cth)
• Rights under applicable state and territory legislation

You may have the right to access personal information we hold about you and to request correction of that information. Contact us using the details below to make such a request.

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11. Changes to this policy

This Privacy Policy may be updated at any time without notice.

Continued use of the Tools after any changes constitutes acceptance of the updated policy.

We encourage you to review this policy periodically. The "Last updated" date at the top of this page indicates when this policy was last revised.

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12. Governing law

This Privacy Policy is governed by the laws of Western Australia, Australia.

You submit to the exclusive jurisdiction of the courts of Western Australia, including courts sitting in Perth, and any courts entitled to hear appeals from those courts.

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13. Contact

For privacy-related inquiries regarding the AI Tools, contact: