Disclaimer:
This guide provides general information only and should not be relied upon as professional advice. Payroll and accounting requirements can vary depending on your business circumstances. Always check with your accountant or contact Xero directly to confirm the best approach for your situation.
This article explains how to set a staff member's pay rate in Xero. Adding a pay rate directly into the employee's pay template ensures it is included automatically in every pay run. This saves time, reduces manual work, and ensures payroll records remain accurate.
When the pay rate is set in the template, you no longer need to add or adjust it manually each pay run. Xero applies the rate consistently to the employee's wages, which improves accuracy and compliance. Following this guide will help you manage staff pay correctly and ensure your payroll system runs smoothly.
1. Add staff pay rate in Xero pay template
This section explains how to add a staff member's pay rate into their pay template. By doing this, the earnings line will apply automatically when generating pay runs. This helps reduce errors, ensures consistency across payroll, and gives staff confidence they are being paid the correct rate.
1.1 open employee pay template in Xero
1.1.1 Open Xero.
1.1.2 Press Payroll > Employees.
1.1.3 Click on an employee.
1.1.4 Select Pay Template.
1.2 add earnings line
1.2.1 Press Add Earnings line.
1.2.2 Select your earnings line you want to add.
1.2.3 Press Ok.
1.2.4 Add any additional earnings lines if needed.
1.3 enter staff pay rate
1.3.1 Enter the staff member's pay rate.
1.3.2 Press Save.
