Edit draft shift in past

This guide explains how to edit draft shifts from the past in RosterElf. As an Admin, you can update past shifts that remain unpublished. By following these steps, you’ll be able to manage and finalise shift details efficiently, even if they are from a previous date. Please note that employees won’t receive notifications for changes made to past shifts. This guide also includes links to additional articles on adding or changing unrostered shifts in payroll and adding past unscheduled shifts in the roster.

The first step to editing a draft shift from the past is to access the Roster view in RosterElf. The Roster view enables you to locate and manage specific shifts.

1.1.1. Go to the top menu in RosterElf.

1.1.2. Select Roster to open the roster view.

In this section, you’ll learn how to locate the draft shift you wish to edit. RosterElf lets you hover over and review draft shifts before making changes.

2.1.1. Find the draft shift in the roster view.

2.1.2. Hover over the shift you want to edit.

2.1.3. Click the view icon that appears at the bottom right of the shift (shown with a View Shift tooltip in the screenshot below) to open the shift details.

Once you’ve selected the draft shift, you can edit the details and publish the shift to finalise the changes. Publishing ensures the changes are updated in the system, though no notifications will be sent to employees for past shifts.

3.1.1. In the Viewing Shift window, update the relevant shift details. A notice confirms that a past-date shift won’t trigger the standard employee notification and can still be processed in Payroll.

3.1.2. Once changes are complete, click MARK AS PUBLISHED to finalise the shift. On a past date this is the only publish option.

Additional Resources:
For further assistance with managing unrostered shifts and adding past shifts, check out these guides:

• Add unrostered shifts on payroll
• Add past shift to roster