Adding/paying an unrostered shift during payroll

In some cases, staff may work shifts that were not originally included in the roster. To ensure these unrostered shifts are accurately paid, you can add them directly from the Payroll screen. This article provides a simple, step-by-step guide on adding unrostered shifts to payroll, ensuring no shift goes unpaid. Following these instructions will allow you to manage unexpected shifts effectively, maintaining accurate payroll processing and reducing administrative burden.

1. Access the payroll tab

To begin adding an unrostered shift, access the Payroll tab. This step will guide you to select the relevant week and payroll entity to ensure the shift aligns with the correct pay period.

1.1 Select payroll week and entity

1.1.1. Click on the Payroll tab in your account.

1.1.2. Choose the appropriate week by clicking on Select a Week.

Selecting a payroll week from a dropdown in RosterElf

2. Add the unrostered shift

Next, choose the specific day within the pay cycle where you want to add the shift. This ensures the shift appears accurately in the payroll records, helping with both timesheet accuracy and employee payment.

2.1 Choose day for unrostered shift

2.1.1. Locate and click on the date header corresponding to the shift\'s day in the payroll cycle.

Selecting a date header in RosterElf's payroll screen

3. Enter shift details

Now, enter the details for the unrostered shift, including the location, hours worked, and position. This section guides you on selecting the correct site, hours, and position to ensure accurate payroll entry.

3.1 Fill in shift details

3.1.1. Click on Add Shift at the bottom left of your screen.

Adding a new shift button in RosterElf's payroll screen

3.1.2. In the pop-up window, select:

3.1.3. The site where the staff member worked.

3.1.4. The hours they worked.

3.1.5. The position they worked.

3.1.6. Click Select Employee to choose the staff member.

3.1.7. Once selected, click Add to Payroll to save the shift.

4. Finalise the shift in payroll

With the shift added, you can review it in payroll and add any necessary break time. This step ensures that all payroll details, including breaks, are accurate.

4.1 Review and adjust shift details if needed

4.1.1. Locate the shift under payroll records.

4.1.2. If the employee took a break, click into the Custom column to add the break time as needed.

Editing a shift in RosterElf to add custom break minutes

Frequently asked questions

1. How do I add an unrostered shift to payroll?

To add an unrostered shift, go to the Payroll tab, select the relevant payroll week and entity, and then add the shift with the correct day, site, hours, and position. This ensures the shift is recorded accurately in payroll.

2. Can I add multiple unrostered shifts in one payroll cycle?

Yes, you can add as many unrostered shifts as necessary within a payroll cycle. Each shift can be added on its specific day in the payroll screen to reflect accurate timesheets.

3. How do I select the correct employee for an unrostered shift?

After entering shift details, click on Select Employee and choose the staff member from the list. Then, confirm by clicking Save to Payroll to save the shift for that employee.

4. What if the employee took a break during an unrostered shift?

You can add a break by finding the shift in payroll records and entering the break time in the Custom column. This ensures the payroll accurately reflects hours worked and breaks taken.

5. How do I make changes to an unrostered shift after saving it?

To adjust an unrostered shift, locate it in payroll, and edit details like hours, position, or breaks directly in the payroll screen. This allows you to make necessary corrections before finalising payroll.

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