Fitness rostering software for Australian businesses
Roster instructors and trainers smarter, control wage costs and stay compliant — without the complexity of enterprise systems or manual spreadsheets.
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Fitness rostering with live labour budgets
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Australian award compliance built in
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Integrates with Xero and MYOB
Designed for the realities of fitness work
Fitness rostering isn't the same as office scheduling. Gyms and studios deal with class schedules, peak times, qualification requirements and strict award compliance — often all at once.
Class schedule coordination
Peak morning and evening demand
High casual instructor turnover
Fitness Industry Award compliance
Qualification and certification tracking
24-hour gym coverage
Rostering software for gyms
Managing a gym means coordinating trainers, reception staff and cleaners across extended hours — often including 24/7 access periods. RosterElf helps gym managers make informed rostering decisions upfront, not react after payroll.
- Schedule trainers for PT sessions and classes
- Handle 24-hour gym coverage and overnight shifts
- Track Cert III/IV and first aid certifications
- Control labour costs during peak and quiet periods
Rostering software for fitness studios
Boutique fitness studios need instructors matched to specific class types based on qualifications. Whether you run yoga, pilates, spin or HIIT classes, RosterElf ensures the right instructor is scheduled for every session.
- Match instructors to class types by qualification
- Create roster templates for weekly class timetables
- Track yoga, pilates and specialty certifications
- Manage class swaps between qualified instructors
Also built for recreation and sports
Whether you operate a gym, studio or recreation centre, RosterElf scales with your fitness operation.
Time and attendance for fitness teams
In gyms and studios, accurate time tracking ensures instructors are paid for all hours including class prep and cleanup. RosterElf gives managers confidence that what was rostered matches what was worked.
- Clock in and out using mobile devices or kiosk tablets
- Photo verification and GPS tracking to reduce time theft
- Track class prep, delivery and cleanup time
- Convert worked hours into payroll-ready timesheets
Fitness award compliance, made simpler
Australian fitness awards include penalty rates, overtime rules and allowances that vary depending on day, time and employee type. RosterElf helps reduce compliance risk by flagging potential issues early.
Fitness Industry Award penalty rates
Full-time and part-time employees (casual loading +25%)
| Period | Rate | Notes |
|---|---|---|
| Monday to Friday | 100% | Base rate |
| Saturday | 125% | All hours |
| Sunday | 150% | All hours |
| Public holiday | 250% | All hours |
| Overtime (first 2 hours) | 150% | Full-time/part-time |
| Overtime (after 2 hours) | 200% | Full-time/part-time |
Rates based on Fitness Industry Award (MA000094). Always verify with Fair Work.
Payroll-ready workforce data
RosterElf integrates fitness rostering and time tracking with payroll workflows, so approved hours flow through cleanly and consistently to Xero or MYOB.
- Fewer payroll errors from manual data entry
- Less time spent reconciling timesheets
- Clear records for audits and compliance checks
- Faster pay runs, even during busy periods
saved each week on rostering
Australian fitness businesses using RosterElf report significant time savings on roster creation, allowing managers to focus on members and classes instead of admin.
Calculate your fitness rostering savings
See how much time and money your gym or studio could save with RosterElf fitness rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
More than fitness rostering
RosterElf combines rostering with communication, HR, and time tracking — everything fitness teams need in one platform.
Team communication
Notify instructors of roster changes instantly. Manage class swaps with approval workflows. Reduce no-shows with push notifications.
Learn moreHR & compliance
Track Cert III/IV, first aid and CPR certifications. Onboard new fitness staff digitally. Store employee documents securely.
Learn moreTime & attendance
Mobile and tablet clock-ins with photo verification. Track class hours accurately. Payroll-ready timesheets automatically.
Learn moreWhy fitness businesses choose RosterElf
RosterElf is designed specifically for Australian workplaces, with a strong focus on Fair Work compliance, Modern Awards and local payroll integrations.
Fitness rostering that adapts
Build rosters that match class schedules and peak times. Assign instructors based on qualifications, skills and availability.
Time tracking for all roles
Clock in and out using mobile devices or kiosk tablets. Track hours for trainers, instructors and front desk staff.
Award compliance made simpler
Reduce compliance risk by flagging potential issues early. Structure workforce data for accurate payroll processing.
Control wage costs
See live labour costs as you build rosters. Reduce overstaffing during quiet periods and understaffing during peak times.
Fast team communication
Notify instructors when rosters are published or updated. Manage class swap requests with approval workflows.
Certification tracking
Track Cert III/IV in Fitness, first aid and CPR. Receive reminders before certifications expire.
Trusted by fitness businesses across Australia
Hear from gyms and studios that simplified their rostering with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Fitness compliance resources
Official resources for fitness and recreation employers in Australia.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses
Fitness rostering software FAQ
- The best fitness rostering software for Australian businesses combines easy roster creation, live labour cost tracking, award compliance, and payroll integration. RosterElf is designed specifically for Australian gyms and fitness studios, with built-in support for the Fitness Industry Award, class scheduling, and integrations with Xero and MYOB.
- RosterElf lets you roster by qualification and class type including yoga, pilates, spin, HIIT, and personal training. The fitness rostering software shows coverage at a glance and matches instructors to classes based on their certifications.
- Yes, create reusable templates for weekly class timetables. Duplicate successful rosters and adjust instructor assignments based on class popularity and seasonal demand.
- RosterElf handles 24-hour operations including unstaffed periods, overnight shifts, and early morning classes. Staff submit availability, managers build rosters around it, and penalty rates for unsociable hours are applied automatically.