Free weekend & part-time staff roster template (Excel)
A simple roster for weekend-only and part-time teams. Plan Saturday and Sunday shifts around each person's agreed hours — perfect for retail stores, cafes and small businesses with casual weekend staff.
Weekend & part-time roster
Excel format (.xlsx) • Ready to download
No signup required. Works with Excel and Google Sheets.
This weekend and part-time roster template is a general planning tool only. It does not calculate wages, weekend penalties, public holiday rates, overtime or award entitlements. For pay-aware scheduling and compliance support, use dedicated rostering software and check your obligations with Fair Work. It does not constitute legal, HR, or professional advice and should not be relied on as a substitute for advice specific to your business, workforce, or circumstances.
What's in this template
A clean weekend roster layout
Employee name
List each weekend or part-time staff member, one row per person.
Role / position
Record each person’s job title or department so cover is clear at a glance.
Saturday & Sunday
Separate start and finish columns for each weekend day — leave blank for days off.
Total weekend hours
A simple tally column adds Saturday and Sunday hours so you can keep within agreed part-time hours.
Public holiday flag
Mark when a weekend day falls on a public holiday — a reference note, not a pay calculation.
Notes column
Capture availability limits, swap requests or handover notes for each shift.
How shifts are displayed
Enter shift times for Saturday and Sunday and leave cells blank for days not working. The layout makes it easy to see weekend coverage at a glance — ideal for casual and part-time staff who only work the weekend.
| Employee | Role | Saturday | Sunday | Hours | Notes |
|---|---|---|---|---|---|
| Emma Wilson | Casual | 9am–5pm | 10am–4pm | 14 | - |
| Tom Chen | Part-time | OFF | 8am–4pm | 8 | Sunday only |
How to roster part-time staff in Excel
Four steps to plan around agreed hours
1. Document the base agreement
Record each part-timer’s agreed days, start/finish times and total weekly hours in writing — under Modern Awards these guaranteed hours form the baseline you roster around.
2. Check the award rules
Confirm minimum engagement and break rules for your award (for example, a minimum three consecutive hours under the General Retail Industry Award) before you set times.
3. Set the weekend baseline
Lock in part-time staff against their agreed hours first, then offer any remaining Saturday and Sunday shifts to casuals to fill the gaps.
4. Publish with notice
Share the weekend roster 7–14 days ahead so staff can plan, and consult before changing any part-timer’s agreed hours.
Prefer to skip the setup? The free template above already has the weekend layout and hours tally built in. For more on laying out a reusable grid, read our guide to designing roster templates.
Who uses this template
Ideal for small teams with weekend coverage
Retail stores
Schedule weekend floor staff and part-time casuals
Cafes & restaurants
Plan Saturday and Sunday service coverage
Small businesses
Manage part-time weekend workers without a full week roster
Most weekend teams are a mix of part-timers and casuals — see our tips on rostering casual versus permanent staff and how to manage staff availability before you publish.
When weekend availability keeps changing
A weekend roster is easy in Excel — until someone swaps a shift or a casual pulls out on Friday night. RosterElf rosters part-timers against their agreed hours, flags clashes with staff availability, and shares the latest weekend schedule straight to your team's phones.
Rostering guides
Plan smarter weekend shifts with these how-to guides
Manage staff availability
Capture who can work which weekends so you never roster someone who is unavailable.
Read the guideHow to create a staff roster
A step-by-step guide to building a roster that balances coverage, cost and fairness.
Read the guideRoster retail staff
Plan weekend retail cover around trading peaks and part-time availability.
Read the guideRelated templates
Explore more free roster templates
Weekend & part-time roster FAQ
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Start from each part-timer’s agreed weekly or fortnightly hours — these are guaranteed under Modern Awards, so roster them to their baseline first, then offer any extra weekend shifts to casuals. Check your award for minimum engagement and break rules, publish 7–14 days ahead, and consult before changing agreed hours. See our guide on how to create a staff roster for the full process.
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List each employee down column A, add Saturday and Sunday columns for start and finish times, and use a tally column to total weekend hours. This free template comes pre-built with that layout — or follow the steps above to build one from scratch. For a reusable grid, read our guide to designing roster templates.
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Part-time hours are usually a written agreement, so changes generally need consultation and mutual written agreement rather than a one-sided roster change. Track who is available before you plan with our manage staff availability guide.
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No — this template tracks hours only. It does not calculate wages, weekend penalties, public holiday rates or casual loading. For automated, award-aware pay calculations use rostering software instead of a spreadsheet.
Before you download
General information only — not legal advice
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.