Free monthly roster template (Excel)
Plan staff schedules across an entire month with this comprehensive template. Uses simple shift codes (M/A/N) to show patterns at a glance. Perfect for businesses that plan rosters in advance.
Monthly roster template
Excel format (.xlsx)
No signup required. Works with Excel and Google Sheets.
What's in this template
A full-month planning view
Employee name
Full name of each staff member
Dates 1-31
Columns for each day of the month
Shift codes
M (Morning), A (Afternoon), N (Night), OFF
Notes
Space for leave, training or special events
How the monthly view works
Each row represents an employee, with columns for each day of the month. Use shift codes to indicate morning (M), afternoon (A), or night (N) shifts. This high-level view helps you spot coverage gaps and plan leave around busy periods.
| Employee | 1 | 2 | 3 | 4 | 5 | ... | Notes |
|---|---|---|---|---|---|---|---|
| Sarah Jones | M | M | OFF | OFF | M | ... | AL 15-19 |
| James Smith | A | A | A | OFF | N | ... |
How to use this template
Get started in four simple steps
Download
Get the Excel file
Add staff
List all employees
Add shift codes
M, A, N or OFF per day
Share or print
Distribute to your team
Who uses this template
Ideal for advance planning
Planning ahead
Map out schedules weeks in advance
Salaried staff
Ideal for consistent monthly schedules
Multiple teams
See coverage across all departments
Template disclaimer
This template is provided as a general planning tool only. It does not calculate wages, penalties, or entitlements. For automated calculations and compliance support, use roster and payroll software.
When excel stops working
Monthly spreadsheets get complex fast. Tracking changes, managing leave requests, and keeping everyone updated becomes a full-time job. If you want automatic updates, live access for staff, and no version control headaches, try our free online roster tool.
Try the free online roster toolMonthly roster template FAQ
- Simply leave the extra date columns blank or delete them for that month. The template is fully editable.
- The template uses simple codes: M (Morning shift), A (Afternoon shift), N (Night shift), OFF (Day off). You can customise these codes to match your business terminology.
- No, this is a planning template only. It shows shift patterns but does not calculate hours, pay rates or entitlements. For automated pay calculations, consider rostering software.
- Yes, use the Notes column or add a 'Leave' code to indicate annual leave, sick leave or other absences. This helps visualise coverage gaps.
- The monthly view works best for planning purposes. For detailed hourly tracking of casual or shift workers, the weekly roster template may be more suitable.
Ready to plan your monthly roster?
Download the template now and start scheduling ahead.
Disclaimer
This template is provided as a general planning tool only. It does not calculate wages, penalties, or entitlements. RosterElf Pty Ltd accepts no liability for any loss arising from reliance on this template. For automated calculations and compliance support, use roster and payroll software.