Free Australian payslip template (Excel)

Reg 3.46(1) of the Fair Work Regulations 2009 always requires the employer’s name, the employee’s name, the pay period, the date paid, the gross amount, the net amount, each separately identifiable entitlement, and the employer’s ABN. Then, as applicable: each deduction with the fund or account it went to (3.46(2)); the ordinary rate, hours and amount for hourly staff (3.46(3)); the annual rate for salaried staff (3.46(4)); and any superannuation contribution with its fund name (3.46(5)). The payslip generator lists the whole set with a live completeness check.

Within one working day of paying them, under section 536 of the Fair Work Act — electronically or on paper. The obligation attaches to the payment itself, so “we send them monthly” does not satisfy it for a weekly or fortnightly pay cycle.

Yes. Reg 3.46(1)(g) requires every bonus, loading, allowance, penalty rate and incentive-based payment to be separately identifiable. A single blended hourly figure that quietly includes Saturday penalties and a laundry allowance breaches the regulation even when the total paid is correct — which is why this template ships with six blank itemisation rows rather than one earnings line. The overtime and penalty rate calculator works out the amounts for those lines.

Employee records must be kept for seven years. Issuing the pay slip and keeping the record are separate obligations, and inadequate records carry their own consequence: where they are missing, an employer can bear the onus of disproving an employee’s account of the hours they worked. More in record-keeping standards.

Yes — every employee, with no exception for casuals, part-timers or staff still on probation. For casuals the itemisation requirement matters most, because casual loading and any weekend or public-holiday penalty rates each need their own line.