Free pay run checklist (Excel & PDF)
Never miss a step in your payroll process. This simple checklist ensures timesheets are approved, leave is recorded, and everything is ready before you process pay.
Pay run checklist
Excel & printable PDF
No signup required.
What's included
A comprehensive pay run checklist
Timesheets approved
All employee timesheets reviewed and approved
Leave recorded
Annual leave, sick leave, and other absences entered
Allowances reviewed
Any allowances identified and noted
Overtime checked
Overtime hours verified against records
Super confirmed
Superannuation contributions reviewed
Payroll finalised
Pay run processed and payslips generated
Example checklist format
How to use this checklist
Consistent payroll process every pay period
Download
Get Excel or print PDF
Start pay run
Begin at the start of each period
Check off items
Complete each step in order
Process payroll
Finalise in your payroll system
Who uses this checklist
For anyone processing payroll
Hospitality
Never miss a step in busy pay periods
Retail
Consistent pay run process every time
Small business
Simple checklist for any team size
Template disclaimer
This checklist supports payroll preparation only. It does not calculate wages, penalties, or entitlements. Always process payroll using compliant payroll software.
Want an automated workflow?
Checklists help, but automation is better. RosterElf integrates timesheets, leave, and award interpretation directly with your payroll — so you spend less time on admin.
Explore payroll integrationPay run checklist FAQ
- A pay run checklist is a step-by-step guide that ensures you complete all necessary tasks before processing payroll. It helps prevent common mistakes like forgetting to record leave or missing allowances.
- The checklist is available as both an Excel file (.xlsx) for digital use and a PDF for printing. Use whichever format suits your workflow best.
- No, this is a process checklist only. It helps you ensure all steps are completed but does not perform any calculations. Use your payroll software for actual pay processing.
- Yes, the Excel version is fully editable. Add, remove, or modify checklist items to match your specific payroll process.
- Use it every pay run — weekly or fortnightly. Consistent use helps build good habits and reduces the risk of payroll errors.
Ready to streamline your pay run?
Download the checklist now and never miss a step.
Disclaimer
This checklist supports payroll preparation only. It does not calculate wages, penalties, or entitlements. RosterElf Pty Ltd accepts no liability for any loss arising from reliance on this template. Always process payroll using compliant payroll software.