Understanding onboarding checklists
An onboarding checklist transforms employee onboarding from an ad-hoc process into a consistent, reliable experience. It ensures every new hire receives the same foundation while meeting all Australian compliance requirements.
Compliance items
- TFN declaration
- Super choice form
- Fair Work statement
- Work rights verification
Integration items
- Team introductions
- System training
- Role orientation
- Check-in meetings
Pre-boarding checklist
Tasks to complete before the new employee's first day:
Before day one
First day checklist
- Morning: Welcome, workspace tour, team introductions
- Paperwork: Complete TFN, super choice, contract signing
- Systems: Login credentials, key software training
- Lunch: Team lunch or buddy introduction
- Afternoon: Role overview, initial training, Q&A
Don't overwhelm on day one
The first day is overwhelming enough without cramming in too much training. Focus on essentials, compliance, and making the new employee feel welcome. Deeper training can wait for the first week.
First week checklist
Training tasks
- Role-specific training
- System/software training
- WHS/safety induction
- Policy review and sign-off
Integration tasks
- Meet key stakeholders
- Review first week goals
- Manager check-in meeting
- Set 30-day objectives
Common checklist mistakes
Generic one-size-fits-all
Different roles need different onboarding. Customise checklists for departments while maintaining core compliance items that apply to everyone.
No accountability
Checklists need assigned owners and deadlines. Without clear responsibility, items get missed or delayed, compromising the onboarding experience.
Stopping after week one
Effective onboarding extends to 90 days or beyond. Include 30, 60, and 90-day check-ins and milestones in your checklist.
Key takeaways
A well-designed onboarding checklist ensures consistency, compliance, and a positive start for every new employee. Invest time in creating comprehensive checklists that cover compliance, training, and integration activities.
RosterElf's employee management helps Australian businesses manage new starters efficiently, from initial setup to ongoing rostering and time tracking.
