Understanding internal job boards
An internal job board gives employees a single place to find opportunities within the organisation. It supports internal recruitment by making openings visible, encouraging internal mobility, and streamlining the application process for both employees and HR.
Board purposes
- Centralise opportunities
- Enable self-service
- Track applications
- Support mobility
User benefits
- Easy discovery
- Search and filter
- Job alerts
- Simple applications
Key job board features
Effective internal job boards include these capabilities:
Essential features
Implementing an internal job board
- Choose platform: Standalone, HRIS module, or simple solution
- Define process: How postings are created and approved
- Set permissions: Who can post, view, and manage
- Communicate: Announce and train employees
- Maintain: Keep listings current and remove filled roles
Keep it current
An outdated job board with stale listings loses credibility quickly. Implement processes to remove filled positions promptly and archive expired postings. A board full of old jobs is worse than no board at all.
Internal job board best practices
For HR/Admin
- Post all eligible roles
- Remove filled positions quickly
- Consistent posting format
- Track and report metrics
For employees
- Easy access (no barriers)
- Simple search and browse
- Job alert options
- Clear application status
Common job board mistakes
Hard to find or access
If employees don't know the board exists or can't easily access it, they won't use it. Make it prominent, easy to find, and accessible to all employees including remote staff.
Inconsistent posting
Some roles posted internally while others go straight to external recruitment undermines trust. Define clear rules for which roles must be posted internally first.
No application feedback
Employees who apply and never hear back become disengaged. Provide status updates and feedback through the board or directly - don't leave applicants wondering.
Key takeaways
An internal job board centralises career opportunities for employees. Keep it current, make it accessible, and ensure consistent use across the organisation. It's a key tool for supporting internal mobility and employee development.
RosterElf's staff management helps Australian businesses manage and develop their teams with efficient rostering and employee management tools.
