Free event & peak period roster (Excel)
A one-off roster template for events, busy periods, or seasonal peaks. Perfect for Christmas trading, public holidays, festivals, and special occasions that need separate planning from your regular roster.
Event & peak period roster
Excel format (.xlsx)
No signup required. Works with Excel and Google Sheets.
What's in this template
Event-focused roster layout
Event / period name
Name of event or busy period
Date
Specific date of the event
Time block
Morning, afternoon, evening, etc.
Employee name
Staff member assigned
Role
Position for this event
Shift duration
Hours for this shift
Notes
Special instructions or details
How event rostering works
Organise staff by event, date and time block. Perfect for multi-day events or peak trading periods.
| Event | Date | Time | Employee | Role | Hours |
|---|---|---|---|---|---|
| Boxing Day Sale | 26 Dec | Morning | Sarah Jones | Floor staff | 6 |
| Boxing Day Sale | 26 Dec | Afternoon | Tom Chen | Floor staff | 6 |
| NYE Function | 31 Dec | Evening | Emma Wilson | Server | 8 |
How to use this template
Get started in four simple steps
Download
Get the Excel file
Add event details
Enter dates and time blocks
Assign staff
Add names and roles
Share the roster
Distribute to your team
Who uses this template
Ideal for special events and peak periods
Template disclaimer
This template is designed for short-term use only. It does not calculate wages or public holiday penalties. For automated calculations, use rostering software.
Stop rebuilding spreadsheets
For recurring events or ongoing busy periods, an online roster tool saves time and avoids re-building spreadsheets. Copy past rosters, adjust as needed, and notify staff automatically.
Try the free online roster toolEvent roster template FAQ
- Use an event roster for one-off occasions, seasonal peaks, or special periods that don't fit your normal weekly schedule. For ongoing operations, use a weekly roster template.
- You can, but you'll need to recreate the roster each time. For recurring events or ongoing busy periods, an online roster tool saves time by letting you copy and adjust previous rosters.
- Create separate rows for each day, or group by day within the template. The 'Date' and 'Time block' columns help you organise shifts across multiple days.
- This template tracks hours only, not costs. For event costing and budget tracking, consider rostering software with reporting features or create a separate budget spreadsheet.
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Ready to plan your event?
Download the template now and start scheduling.
Disclaimer
This template is provided as a general planning tool only. It does not calculate wages, penalties, or entitlements. RosterElf Pty Ltd accepts no liability for any loss arising from reliance on this template.