Time theft & fraud policy template
Clear guidelines for preventing and addressing time theft. Covers definitions, prohibited practices, detection methods and consequences — aligned with Australian workplace laws.
Time theft & fraud policy
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Why a time theft policy matters
Time theft — including buddy punching, inflating hours, taking extended breaks without recording them, or falsifying time records — costs businesses significantly. A clear policy establishes what constitutes time theft and the consequences.
Without a documented policy, employees may not understand what practices are prohibited, managers may be uncertain how to respond to suspected time theft, and the business lacks a consistent framework for addressing violations.
This policy provides the foundation for fair, consistent treatment while protecting both the business and honest employees.
Key elements of a time theft policy
What your time theft policy should include
Definition of time theft
What constitutes time theft and fraudulent time recording.
Prohibited practices
Specific behaviours that constitute time theft.
Detection methods
How time theft is identified and investigated.
Consequences
Disciplinary outcomes for time theft violations.
Prevention measures
Controls to prevent time theft from occurring.
Reporting mechanisms
How employees can report suspected time theft.
What's included in this template
Comprehensive coverage of time theft prevention
Purpose & scope
Why the policy exists and who it applies to.
Policy statement
The organisation's zero-tolerance approach to time theft.
Definition of time theft
What constitutes fraudulent time recording.
Examples of time theft
Specific prohibited behaviours.
Prevention controls
Measures to deter and prevent time theft.
Detection and monitoring
How time theft is identified.
Investigation process
How suspected time theft is investigated.
Consequences
Disciplinary outcomes up to termination.
Reporting mechanisms
How to report suspected time theft.
Protection from retaliation
Protection for those who report concerns.
Who should use this template?
Essential for businesses with hourly workers
Legal disclaimer
This template is designed to reflect Australian workplace standards at the time of publication. It is provided as a general guide only and does not constitute legal advice.
Disciplinary action for time theft must follow fair process requirements. You should seek independent legal or HR advice before taking action against employees for suspected time theft.
Regulatory sources
This template is aligned with Australian workplace record-keeping requirements.
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Disclaimer
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.