Free HR forms & templates for everyday workforce management
Ready-to-use HR forms for the tasks you handle every week — shift changes, timesheet fixes, leave, incidents, onboarding, performance reviews and offboarding. 100% free, fully editable PDFs suitable for all Australian industries — no signup required.
Browse templatesThese HR forms reflect Australian workplace standards and Fair Work principles at the time of publication and are provided as a general guide to adapt for your business — not legal advice. It does not constitute legal, HR, or professional advice and should not be relied on as a substitute for advice specific to your business, workforce, or circumstances.
What are HR forms & templates?
HR forms and templates are ready-to-use documents that help manage common workforce tasks — requesting shift changes, correcting timesheets, documenting incidents, managing leave, onboarding new starters and running performance reviews. They turn informal conversations into a consistent, documented process.
For a small business without dedicated HR support, these forms save time, keep you organised and create the paper trail you need for Fair Work and WHS compliance. They’re essential across hospitality, retail, healthcare and trades, where shift workers, casuals and high turnover make consistent records matter even more. Start with the new employee details form and leave application form as your foundation.
Managing it all is easier with HR software that digitises forms, automates approvals and stores every record securely in one place.
Free HR forms & templates
18 ready-to-edit PDFs — download instantly, no signup
Shift change form
A simple form for employees to request schedule changes or shift swaps. Captures dates, reasons and manager approval to keep rosters accurate and shift allocation fair.
Read moreAvailability form
Collect and update employee work availability so you can roster the team efficiently while respecting personal commitments and changing circumstances.
Read moreTimesheet correction form
Fix timesheet errors such as missed entries, incorrect times or system glitches. Keeps payroll accurate and your time and wages records compliant.
Read moreMissed clock-in form
Document occasions where staff forget to clock in or out. Captures actual work times and prevents payroll disputes — essential for time-tracking compliance.
Read moreOvertime request form
A formal approval process for overtime. Tracks hours, reasons and manager sign-off to control labour costs while ensuring award compliance and correct pay.
Read moreBreak exception form
Record when break entitlements are missed, shortened or delayed due to operational needs. Critical for Fair Work compliance and managing break-related disputes.
Read moreGrievance form
A structured form for staff to formally raise complaints about bullying, harassment, discrimination or other workplace issues, ensuring consistent, documented handling.
Read moreIncident report form
Document workplace incidents including injuries, near misses, safety hazards and security issues. Essential for WHS compliance and risk management.
Read moreLeave application form
A standard form for requesting annual, personal or other leave. Captures dates, leave type and manager approval to help track balances and plan coverage.
Read moreReturn to work form
Use when employees return after illness, injury or extended leave. Captures clearances, restrictions and return-to-work plans — essential for WHS and duty of care.
Read moreNew employee details form
Collect essential information from new hires — contact and emergency details, tax file number, superannuation and banking. Simplifies onboarding administration.
Read morePolicy acknowledgement form
Confirm that employees have received, read and understood your workplace policies. Creates a compliance paper trail and reduces disputes over policy awareness.
Read morePerformance review template
A structured template for employee performance reviews covering goal achievement, strengths, development areas and future objectives. Supports fair, consistent evaluations.
Read morePIP template
A performance improvement plan for staff not meeting expectations. Sets clear goals, timeframes and support measures so underperformance is managed fairly.
Read moreWarning letter template
Issue formal written warnings for conduct or performance issues. Ensures procedural fairness and creates documentation for progressive discipline.
Read moreTermination letter
Cover resignation acceptance, dismissal or redundancy with a clear, compliant template. Ensures legal requirements are met and the end of employment is properly documented.
Read moreExit interview form
Structured questions for departing employees on reasons for leaving, workplace feedback and suggestions — valuable for spotting retention issues and improvements.
Read moreIT access form
Request or revoke IT system access — email, software and network permissions. Supports security protocols and proper access management across the employment lifecycle.
Read moreWhat should a good HR form include?
Essential elements for effective HR documentation
Every template here includes these elements so your HR admin stays consistent and professional.
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All HR templates
Browse the full library of 80+ free HR policy and form templates.
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Rostering, time & attendance, payroll and HR templates in one place.
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Code of conduct, harassment, social media and respectful workplace policies.
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Free weekly, fortnightly and shift roster templates for every industry.
View templatesTime & attendance templates
Timesheets, attendance trackers and clock-in records ready to download.
View templatesHelpful guides & resources
Put these forms into practice with our wider HR resources.
HR forms by industry
Tailored for the Australian industries we serve.
Why these forms matter
Proper HR forms create structure, consistency and accountability. They turn informal verbal requests into documented processes, making it easier to manage staff fairly and treat casual, part-time and permanent employees the same way.
Good documentation also protects your business by demonstrating proper procedure and supporting your compliance obligations — especially around time and wages records, leave, performance management and WHS incidents. Whether you’re approving overtime, correcting a timesheet or running an exit interview, these templates give you a professional foundation. For the supporting process, see our employment law guides and the Fair Work Act glossary entry.
Looking for a better way to manage HR forms?
Digitise your HR forms, automate approvals, track submissions and store every employee record securely in one place with the RosterElf HR Hub.
HR forms FAQ
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Australian employers must keep mandatory onboarding and tax records for every new hire — a Tax File Number declaration, Superannuation Standard Choice form, and the Fair Work Information Statement (plus the Casual Employment Information Statement for casuals). Beyond those, start with our new employee details form, leave application form, timesheet correction form and policy acknowledgement form, then add others as you need them.
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Some are essential for compliance — like tax file declarations, superannuation choice forms and accurate time and wages records. Others, like incident reports, support your WHS obligations. Most remaining forms are simply good practice for consistent, defensible management.
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Employee records must be kept for 7 years after employment ends under the Fair Work Act. Keep incident reports and warning letters longer, as they may be needed for future legal matters. See HR software & digital records for secure storage.
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Yes — every template is designed to be customised. Add your logo, adjust the fields for your industry and modern award, and include any extra information relevant to your workplace.
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Yes. All employees should use consistent forms regardless of employment type. This ensures fair treatment and creates proper documentation for casual, part-time and permanent staff alike.
Before you download
General information only — not legal advice
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.