100% free HR forms & templates for everyday workforce management
Ready-to-use HR forms and templates for everyday workforce management tasks. From shift changes to exit interviews, get the documents you need to run HR smoothly. 100% free, fully editable and suitable for all industries.
Browse templatesWhat are HR forms & templates?
HR forms and templates are ready-to-use documents that help manage common workforce tasks—like requesting shift changes, correcting timesheets, documenting incidents, managing leave and handling performance reviews.
These templates save time, ensure consistency and create proper documentation trails. Essential for small businesses managing staff without dedicated HR systems, they help you stay organised, compliant and professional.
Shift Change Form
A simple form for employees to request schedule changes or shift swaps. Captures dates, reasons and manager approval. Helps maintain roster accuracy and fair shift allocation.
Read moreAvailability Form
Used to collect and update employee work availability. Essential for rostering teams efficiently while respecting personal commitments and availability changes.
Read moreTimesheet Correction Form
For correcting timesheet errors such as missed entries, incorrect times or system glitches. Ensures accurate payroll and maintains compliance with time & wages records.
Read moreMissed Clock-In Form
Documents occasions when employees forget to clock in or out. Captures actual work times and prevents payroll disputes. Essential for time tracking compliance.
Read moreOvertime Request Form
Formal approval process for overtime work. Tracks hours, reasons and manager sign-off. Helps control labour costs while ensuring award compliance and proper compensation.
Read moreBreak Exception Form
Documents instances where break entitlements were missed, shortened or delayed due to operational needs. Critical for Fair Work compliance and managing break-related disputes.
Read moreGrievance Form
A structured form for employees to raise formal workplace complaints about bullying, harassment, discrimination or other workplace issues. Ensures consistent and documented handling.
Read moreIncident Report Form
Used to document workplace incidents including injuries, near misses, safety hazards and security issues. Essential for WHS compliance and risk management.
Read moreLeave Application Form
Standard form for requesting annual leave, personal leave or other types of leave. Captures dates, leave type and manager approval. Helps track leave balances and plan coverage.
Read moreReturn to Work Form
Used when employees return after illness, injury or extended leave. Captures clearances, restrictions and return-to-work plans. Essential for WHS compliance and duty of care.
Read moreNew Employee Details Form
Collects essential information from new hires including contact details, emergency contacts, tax file number, superannuation and banking details. Simplifies onboarding administration.
Read morePolicy Acknowledgement Form
Documents that employees have received, read and understood workplace policies. Creates a paper trail for compliance and reduces disputes around policy awareness.
Read morePerformance Review Template
Structured template for conducting employee performance reviews. Covers goal achievement, strengths, development areas and future objectives. Supports fair and consistent evaluations.
Read morePIP Template
Performance improvement plan template for employees not meeting expectations. Sets clear goals, timeframes and support measures. Essential for managing underperformance fairly.
Read moreWarning Letter Template
Template for issuing formal written warnings for conduct or performance issues. Ensures procedural fairness and creates documentation for progressive discipline.
Read moreTermination Letter
Template for terminating employment covering resignation acceptance, dismissal or redundancy. Ensures legal compliance and proper documentation of employment end.
Read moreExit Interview Form
Structured questions for departing employees covering reasons for leaving, workplace feedback and suggestions. Valuable for identifying retention issues and improvement opportunities.
Read moreIT Access Form
Used to request or revoke IT system access including email, software and network permissions. Supports security protocols and ensures proper access management throughout employment lifecycle.
Read moreCommon HR admin issues employers face
Without proper forms and templates, these tasks become messy and time-consuming
Timesheet chaos
No clear process for corrections or missed clock-ins
Leave confusion
Informal requests leading to coverage gaps
Incident gaps
No documentation when accidents occur
Performance issues
No structured process for reviews or warnings
Poor documentation
No paper trail when disputes arise
Onboarding delays
Missing information from new starters
These templates help you handle everyday HR tasks consistently and professionally.
What should good HR forms include?
Essential elements for effective HR documentation
Our templates include all these elements to make HR administration easier and more professional.
Who these templates are best for
What happens without proper HR forms?
Without forms
- Informal verbal requests
- Missing documentation
- Inconsistent processes
- Difficult to track approvals
With forms
- Standardised documentation
- Clear approval trails
- Professional record keeping
- Better compliance protection
Legal disclaimer
These templates are designed to reflect Australian workplace standards and Fair Work principles at the time of publication. They are provided as a general guide only and do not constitute legal advice.
You should review and tailor each template to suit your business, industry, modern award, enterprise agreement and specific workplace circumstances. For complex situations or disputes, independent legal or HR advice should be sought.
Why these forms matter
Proper HR forms create structure, consistency and accountability in your workplace. They turn informal conversations into documented processes, making it easier to manage staff fairly and professionally.
Good documentation also protects your business by demonstrating proper procedures, supporting compliance obligations and providing evidence if disputes arise. These forms are particularly important for time tracking, leave management, performance issues and WHS incidents.
Whether you're managing shift workers, handling payroll corrections or conducting exit interviews, these templates give you a professional foundation for everyday HR administration.
HR forms FAQ
- Start with essential forms: New Employee Details, Leave Application, Timesheet Correction, and Policy Acknowledgement. Add others based on your specific needs.
- Some are essential for legal compliance—like tax file declarations and superannuation choice forms. Others like Incident Reports support your WHS obligations. Most forms are good practice for consistent management.
- Employment records should be kept for 7 years after employment ends. Keep incident reports and warning letters permanently as they may be needed for legal matters.
- Yes, these templates are designed to be customised. Add your logo, adjust fields for your industry, and include any additional information relevant to your workplace.
- Yes, all employees should use consistent forms regardless of employment type. This ensures fair treatment and creates proper documentation for casuals, part-timers and permanent staff alike.
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Try RosterElf freeDisclaimer
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.