Respectful Workplace policy template
A positive, values-based policy that establishes a culture of dignity, courtesy and mutual respect. Complements harassment and bullying policies with a proactive approach to workplace interactions.
Respectful workplace policy
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What is a respectful workplace policy?
A Respectful Workplace policy takes a positive, proactive approach to workplace culture. Rather than focusing primarily on what employees shouldn't do, it emphasises the behaviours and values that create a supportive, inclusive environment.
This policy complements more specific policies like harassment prevention and codes of conduct. While those documents often focus on prohibitions and consequences, a Respectful Workplace policy sets the aspirational standard for how people should treat each other.
Research consistently shows that workplaces with strong cultures of respect have higher engagement, lower turnover and better productivity. This policy helps you articulate and reinforce those cultural expectations. HR software can help you distribute policies digitally and ensure all staff acknowledge workplace expectations.
Key principles of a respectful workplace
The foundational values that guide respectful interactions
Dignity
Treating every person with inherent worth and value, regardless of role or background.
Courtesy
Using polite, considerate language and behaviour in all interactions.
Inclusion
Creating an environment where everyone feels welcome and valued.
Open communication
Encouraging honest, constructive dialogue and active listening.
Recognition
Acknowledging contributions and celebrating team achievements.
Positive culture
Building a supportive, encouraging workplace atmosphere.
What's included in this template
A comprehensive policy covering all aspects of workplace respect
Purpose & commitment
The organisation's commitment to a respectful workplace.
Defining respect
What respectful behaviour looks like in practice.
Expected behaviours
Specific examples of respectful conduct.
Unacceptable behaviours
Clear examples of disrespectful conduct.
Everyone's responsibility
How all staff contribute to workplace respect.
Leadership expectations
Additional responsibilities for managers and supervisors.
Addressing concerns
How to raise issues and seek support.
Review & acknowledgement
Policy maintenance and employee sign-off.
Why focus on respect, not just compliance?
Many businesses focus solely on what employees can't do. A Respectful Workplace policy shifts the focus to building a positive culture:
- Prevents issues before they start
When respect is the norm, harassment and bullying are less likely to occur
- Improves retention
Employees stay longer in workplaces where they feel valued and respected
- Boosts productivity
Teams collaborate better when relationships are built on mutual respect
- Attracts talent
A reputation for positive culture helps you recruit better candidates
Who should use this template?
This template is designed for Australian businesses across all industries
Legal disclaimer
This template is designed to reflect Australian workplace standards and Fair Work principles at the time of publication. It is provided as a general guide only and does not constitute legal advice.
You should review and tailor this template to suit your business, industry, modern award, enterprise agreement and specific workplace circumstances. For complex situations or disputes, seek independent legal or HR advice.
Regulatory sources
This template is aligned with Australian employment and workplace standards.
Ready to build a culture of respect?
Download our Respectful Workplace policy template and start creating a more positive, supportive workplace today.
Looking for more HR templates? Browse all behaviour & conduct templates
Respectful workplace policy FAQ
- Yes. This template provides a solid foundation, but you should tailor it to reflect your specific workplace, industry requirements, and any applicable modern award or enterprise agreement. Consider your business size, the nature of work performed, and any industry-specific regulations.
- Distribute the policy during onboarding for new employees and via email or team meetings for existing staff. Have employees sign an acknowledgement form confirming they have read and understood the policy. Using HR software with policy management can automate tracking of acknowledgements.
- A respectful workplace policy sets positive expectations for how people should treat each other, focusing on building a healthy culture. An anti-bullying policy focuses on prohibiting specific negative behaviours. Both are valuable — one promotes good conduct, the other addresses misconduct.
- Acknowledge that cultural backgrounds influence communication styles and expectations. The policy should focus on impact rather than intent — if behaviour makes someone uncomfortable, it should be addressed regardless of cultural norms. Training can help build shared understanding.
- Generally, unintentional first-time issues are addressed through feedback and coaching rather than discipline. However, if behaviour continues after being made aware it is unwelcome, or if it is serious regardless of intent, disciplinary action may be appropriate.
Related guides
Learn more about implementing this policy
Related templates
Complement your Respectful Workplace policy with these related documents
Harassment & bullying policy
Detailed policy for preventing and addressing workplace bullying and harassment.
View templateEqual opportunity policy
Supports compliance with anti-discrimination legislation and promotes fairness.
View templateCode of conduct policy
Comprehensive policy covering all aspects of workplace conduct and ethics.
View templateDisclaimer
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws, awards and workplace requirements.