Free staff hours tracker (Excel)
A summary view of employee hours across pay periods. Perfect for payroll preparation — see total hours per employee without the daily detail. Track period hours and cumulative totals in one place.
Staff hours tracker
Excel format (.xlsx)
No signup required. Works with Excel and Google Sheets.
What's in this template
A summary hours tracking layout
Employee name
Full name of each staff member
Period
Week or fortnight being tracked
Period hours
Total hours for this period
Cumulative hours
Running total hours (month/quarter)
Notes
Comments for payroll reference
How hours are summarised
Enter total hours per period for each employee. The cumulative column tracks running totals over time. Perfect for sending to your payroll team or accountant.
| Employee | Period | Period Hours | Cumulative | Notes |
|---|---|---|---|---|
| Sarah Jones | Week 1 | 38 | 38 | - |
| Sarah Jones | Week 2 | 40 | 78 | - |
| James Smith | Week 1 | 32 | 32 | Part-time |
How to use this template
Get started in four simple steps
Download
Get the Excel file and open it
Add employees
List your team members
Enter period hours
Add total hours per period
Send to payroll
Export for payroll processing
Who uses this template
Ideal for businesses preparing payroll summaries
Cafes & restaurants
Summarise hours for payroll prep
Retail stores
Track cumulative hours per employee
Small businesses
Monitor total hours across periods
Template disclaimer
This template tracks time and attendance only. It does not calculate wages, penalties, or entitlements. For automated calculations and compliance support, use time and attendance software.
When spreadsheets stop working
Manual hours tracking works for small teams. But as you grow, consolidating timesheets, fixing errors, and preparing payroll becomes painful. For automatic hour summaries with direct payroll export, try time and attendance software.
Explore time & attendance softwareStaff hours tracker FAQ
- A timesheet tracks daily hours in detail. This template summarises period totals and cumulative hours — perfect for payroll prep and monitoring overall hours without daily detail.
- Yes, each row can represent a different period (week or fortnight). The cumulative column keeps a running total so you can see hours building over a month or quarter.
- No, this template tracks hours only. It does not calculate wages, penalties, or entitlements. For automated pay calculations, consider time and attendance software.
- Enter each employee's total hours for the pay period. Export or print the sheet and provide it to your payroll team or accountant as a summary of hours to be paid.
- You can add notes to indicate leave hours, but for detailed leave tracking, consider using our Employee Attendance Register alongside this tracker.
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Ready to track staff hours?
Download the template now and start summarising employee hours.
Disclaimer
This template tracks time and attendance only. It does not calculate wages, penalties, or entitlements. RosterElf Pty Ltd accepts no liability for any loss arising from reliance on this template. For automated calculations and compliance support, use time and attendance software.