The Little Potion Co
The Little Potion Co is an Australian business delivering hands-on, creative experiences for children. When they needed to replace paper rosters and gain visibility over their growing team, they chose RosterElf for its simplicity, mobile time clocks, and local Australian support.
-
Real-time roster visibility from anywhere
-
Mobile clock-ins for staff
-
Faster rostering with copy and paste
"Being able to have eyes on the roster when not in the office has been great."
How the little potion Co gained real-time staff visibility with RosterElf
About the little potion Co
The Little Potion Co is an Australian business delivering hands-on, creative experiences for children. With a growing team and busy schedules, staying on top of staff attendance and rosters is essential to running the business smoothly.
As the business grew, Alicia needed a way to manage staff confidently and efficiently — even when she wasn't physically present at the workplace.
After reviewing several options, she chose RosterElf because it felt simple, approachable, and local.
Challenges before RosterElf
Before switching to RosterElf, The Little Potion Co relied on paper-based rosters and manual timesheets, which created several day-to-day challenges.
Staff didn't always complete timesheets, making it difficult to track hours accurately
No easy way to confirm if staff had arrived for shifts without being physically present
Rostering was time-consuming and manual, requiring extra admin for small changes
Managers had limited visibility when not on-site — rosters couldn't be checked remotely
Information wasn't intended to be accurate or up to date on paper systems
Managing staff required being physically present — something that wasn't always practical
How RosterElf helped the little potion Co
- Real-time visibility over the roster, even when not in the office
- Faster rostering using copy-and-paste functionality
- Mobile time clock so staff can clock in and out on their phones
- Team chat for communicating with staff without external messaging tools
- Staff can leave notes directly for admin, streamlining communication
- Local Australian support that's easy to contact
What alicia says about RosterElf
1. Why they chose RosterElf
"We honestly chose it from many options because we liked the name. We also liked that RosterElf was Australian and seemed easy to contact."
After reviewing several options, Alicia chose RosterElf because it felt simple, approachable, and local. Being Australian-based and having a team that felt easy to contact were key factors in the decision.
The product looked straightforward to use — an important consideration for a busy business owner who didn't want a complicated system.
2. Real-time visibility from anywhere
"Being able to have eyes on the roster when not in the office has been great."
Before RosterElf, managing staff required being physically present. Paper systems meant rosters couldn't be checked remotely, and there was no easy way to confirm if staff had arrived for shifts.
Now Alicia has real-time visibility over the roster from anywhere, making staff management more flexible and reducing uncertainty around attendance.
3. Faster rostering with copy and paste
While payroll timing hasn't changed significantly, rostering is now much quicker — particularly using the copy-and-paste functionality to replicate shifts across weeks.
What used to require manual work and extra admin for small changes is now streamlined. The time saved on rostering can be redirected to running the business and delivering great experiences for children.
4. Staff love the mobile features
Staff have responded positively to RosterElf, especially the ability to clock in and out on their phones and leave notes directly for admin.
These features have helped streamline communication and reduce misunderstandings that were common with paper-based systems. The team chat has also become a valuable addition for keeping everyone connected without relying on external messaging tools.
Why the little potion Co chose RosterElf
Remote visibility
Real-time access to rosters and staff attendance from anywhere, eliminating the need to be physically present to manage the team.
Simple & approachable
A straightforward product that doesn't require technical expertise, with mobile clock-ins that staff have responded to positively.
Local Australian support
An Australian-based platform with a team that's easy to contact and supportive — important for a growing business.
Children's activity business rostering FAQ
- RosterElf provides real-time visibility over your roster from anywhere, mobile clock-ins for staff, and team chat to keep everyone connected. The rostering software makes it easy to manage staff even when you're not on-site.
- The Little Potion Co replaced paper rosters with RosterElf and now has real-time visibility over staff and shifts, even when away from the workplace. Rostering is faster with copy-and-paste functionality, and staff can clock in on their phones.
- Yes, RosterElf's mobile time clock allows staff to clock in and out directly from their phones. The Little Potion Co found this feature particularly valuable for improving attendance visibility.
- RosterElf handles busy schedules well with fast roster creation using copy-and-paste functionality, mobile access for staff to check shifts, and real-time updates that everyone can see immediately.
- Yes, RosterElf is designed to be straightforward and approachable. The Little Potion Co chose RosterElf specifically because it looked easy to use, was Australian-based, and had a team that felt easy to contact.
Start your free 15 day RosterElf trial today
Join 30,000+ Australian businesses using RosterElf to simplify rostering, payroll and HR.