Bushkids Childcare
Bushkids Childcare is a nature-based early learning provider in Western Australia. When they needed rostering software their whole team could use without extensive training, they chose RosterElf for its intuitive interface, seamless Xero integration, and genuinely helpful local support.
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Intuitive for all staff to use
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Fast, local, genuinely helpful support
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90–95% reduction in payroll processing time
"A lot of the childcare staff... the amount of support they've needed is how I judge how easy it is. The interface is logical... it's been designed with user testing and feedback."
The story of bushkids childcare
About bushkids childcare
Bushkids Childcare has been nurturing young minds in Western Australia since 1996. With a nature-based, community-driven approach, they've built a strong reputation for high-quality early learning.
Operating three centres with plans for a fourth, Bushkids emphasises nurturing environments, strong family relationships, and meaningful connections to nature in everything they do.
With a growing team across multiple locations, they needed rostering software that everyone could use without extensive training.
Check out Bushkids Childcare →Challenges before RosterElf
Before switching to RosterElf, Bushkids Childcare faced significant operational challenges across their centres.
Concerns about roster accuracy and whether staff were being paid correctly
Risk exposure to errors and potential fraud without proper verification
Limited integration capabilities with existing payroll software
Heavy manual payroll processing taking 6–7 hours daily across three centres
Complex systems that required extensive training for childcare staff
Offshore support from bigger tech companies that couldn't provide real help
How RosterElf helped bushkids childcare
- Intuitive interface that childcare staff adopted with minimal training
- Seamless Xero integration that took just minutes to set up
- 90–95% reduction in payroll processing time
- Accurate timesheets that are almost always spot-on
- Local Australian support that provides real, genuinely helpful assistance
What oliver says about RosterElf
1. ease of use — the ultimate test is how much support staff need
"A lot of the childcare staff... the amount of support they've needed is how I judge how easy it is."
For Oliver, the real measure of software usability isn't marketing claims — it's how much hand-holding staff actually need. Childcare workers aren't IT specialists; they need tools that just work.
RosterElf passed this test. The interface is logical and clearly designed with real user feedback in mind. Staff across all three Bushkids centres were able to use it without constant support requests.
2. Xero integration that took minutes, not days
"Integrating with Xero took minutes. Processing pays is quick and almost always spot-on."
Integration headaches are a common complaint with workforce software. Bushkids needed their rostering system to talk to Xero without complex setup or ongoing sync issues.
RosterElf delivered exactly that — a connection that took minutes to establish and produces accurate, payroll-ready timesheets that rarely need manual adjustment.
3. payroll processing time slashed by 90–95%
"Payroll used to take 2–3 days... now it's 90–95% faster."
Before RosterElf, payroll was consuming 6–7 hours daily across Bushkids' three centres. That's time taken away from what matters most — caring for children and supporting families.
With automated timesheets, Xero integration, and accurate award interpretation, what once took days now takes a fraction of the time. That's hours every week returned to the business.
4. local support that actually helps
"Local support matters. Bigger tech companies offshore everything... RosterElf gives real help."
Oliver had experienced the frustration of dealing with offshore support teams who couldn't understand local business needs or provide timely assistance.
RosterElf's Australian-based support team made a real difference. When questions came up, they got genuine help from people who understood childcare operations and Australian workplace requirements.
Why bushkids chose RosterElf
Ease of use
Non-technical childcare staff adopted the system with minimal training. The interface is logical and designed with real user feedback.
Accuracy & efficiency
Seamless Xero integration and automated workflows reduced payroll processing time by 90–95% while keeping timesheets accurate.
Local support
Australian-based customer service that's patient, knowledgeable, and genuinely helpful — not offshore teams reading from scripts.
Childcare rostering FAQ
- RosterElf helps childcare centres maintain educator-to-child ratios by tracking staff qualifications and showing coverage for each room. The rostering software flags gaps before publishing, helping you maintain NQF compliance throughout the day.
- Bush Kids Childcare reduced payroll processing time by 90-95% after switching to RosterElf. Their team found the interface intuitive, the Xero integration took minutes to set up, and timesheets are now almost always spot-on with minimal manual adjustments needed.
- RosterElf is designed with real user feedback in mind, making it intuitive for non-technical childcare staff. Bush Kids found their educators needed minimal support to get started, with a logical interface that just works without extensive training.
- Yes, RosterElf handles multi-centre operations, educator qualifications tracking, split shifts for OSHC, and room-based rostering. The scheduling tools let you move educators between rooms while maintaining ratio compliance.
- Yes, RosterElf integrates seamlessly with Xero. Bush Kids found the integration took just minutes to set up, and processing pays is now quick and almost intended to be accurate, eliminating days of manual payroll work.
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