Free multi-location roster (Excel)
Schedule staff across multiple sites or locations in one template. Perfect for franchises, multi-site businesses, and service companies that need to coordinate coverage across different venues.
Multi-location roster
Excel format (.xlsx)
No signup required. Works with Excel and Google Sheets.
What's in this template
Unified view across all your sites
Location column
Site or branch name for each shift
Employee name
Staff member assigned to the shift
Shift date
Day of the week or specific date
Shift time
Start and end times
Notes
Travel arrangements, site access, contacts
How the multi-location view works
Each row represents a shift at a specific location. The Location column lets you filter and sort by site, while still seeing the complete picture when needed.
| Location | Employee | Day | Shift | Notes |
|---|---|---|---|---|
| Sydney CBD | Sarah Jones | Monday | 9am - 5pm | |
| Parramatta | James Smith | Monday | 8am - 4pm | Keys with manager |
| Sydney CBD | Emma Wilson | Monday | 12pm - 8pm | |
| Bondi | Sarah Jones | Tuesday | 9am - 5pm | Covering for Tom |
How to use this template
Get started in four simple steps
Download
Get the Excel file
Add locations
List all your sites
Assign shifts
Add staff to each site
Share by site
Filter and distribute
Who uses this template
Ideal for businesses with multiple sites
Franchises
Schedule staff across multiple stores
Multi-site businesses
Manage several office or venue locations
Service companies
Assign technicians to different job sites
Template disclaimer
This template is provided as a general planning tool only. It does not calculate wages, penalties, or entitlements. For automated calculations and compliance support, use roster and payroll software.
When excel stops working
Multi-location rostering in Excel becomes unmanageable quickly. Coordinating coverage, tracking who can work where, and ensuring each site manager sees only their roster creates endless manual work. Dedicated rostering software handles multi-site complexity automatically.
Try the free online roster toolMulti-location roster FAQ
- Create a separate sheet listing each employee and their approved locations. Cross-reference this when building the roster to ensure you only assign staff to sites they can work at.
- Yes, the template supports this. Each row is a separate shift, so one employee can have shifts at different locations. Just ensure you're considering travel time between sites.
- Use Excel's filter feature. Click the filter icon on the Location column header and select the location you want to view. This hides rows for other locations temporarily.
- No, this is a planning template only. Use the Notes column to record travel arrangements. For automated multi-location management, consider rostering software.
- Filter the template by location, then copy the visible rows to a new sheet for that site. Alternatively, save separate copies for each location manager.
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Ready to roster across multiple locations?
Download the template now and start scheduling your multi-site team.
Disclaimer
This template is provided as a general planning tool only. It does not calculate wages, penalties, or entitlements. RosterElf Pty Ltd accepts no liability for any loss arising from reliance on this template. For automated calculations and compliance support, use roster and payroll software.