Less admin. Happier teams.

Read our Scheduling & Rostering Support Guides

In today’s fast-paced small business environment, creating effective staff schedules shouldn’t be a headache.

Whether you manage a café, childcare centre, or retail store, juggling availability, awards compliance, and payroll integration can quickly drain your time. RosterElf’s employee rostering software offers a smarter solution—streamlining workforce scheduling from start to finish.


Fast, Intuitive Scheduling

Gone are the days of complex spreadsheets. With RosterElf’s drag-and-drop interface, managers can build, edit, and publish rosters in minutes—not hours. Reordering staff, adding shifts, or making quick changes is as simple as clicking and dragging. The system’s built-in real-time updates and shift previews help avoid overlaps and missed shifts, meaning you’ll always have coverage without confusion .


Smart Rostering with AI ‘Perfect Match’

RosterElf’s unique AI-powered Perfect Match system takes scheduling even further. It suggests employees for shifts based on availability, skills, and location—helping ensure the right person is rostered every time. This intelligent feature not only reduces scheduling errors but also saves managers time and helps control labour costs.


Avoid Conflicts and Double-Bookings

Scheduling gone wrong is costly, especially when an employee is accidentally rostered twice or during unavailable hours. RosterElf’s system prevents these common overlaps by flagging conflicts instantly. Plus, with template features, you can save roster structure and reuse trusted patterns each week—perfect for recurring schedules and seasonal staffing .


Empower Staff: Availability & Shift Swaps

Flexibility builds happier teams. RosterElf enables employees to update their availability, request leave, or swap shifts—all from the app. Managers get instant alerts and approve changes with ease. This seamless, transparent approach keeps everyone engaged while ensuring schedules stay accurate and fair.


Keep Labour Costs in Check

Managing labour costs is critical to business profitability. RosterElf offers real-time budget tracking and labour cost insights, helping managers adjust schedules before overspending or understaffing becomes a problem. Forecasting tools also empower smarter decisions backed by data—not guesswork .


Built-In Compliance & Payroll Integration

Staying compliant with Fair Work rules can be tough, especially for rostering. RosterElf simplifies this by incorporating award interpretation and payroll integration. When shifts are scheduled, the system calculates applicable penalties and overtime. Timesheets sync directly with payroll software—like Xero or MYOB—saving admin time and reducing errors .


Why Businesses Rely on RosterElf

Across industries, business owners praise RosterElf for its simplicity, reliability, and support. Users frequently highlight the intuitive interface, time savings, and seamless integration into daily workflows. And with a top-rated reputation on Xero and Google, RosterElf is trusted by tens of thousands of businesses across Australia .

RosterElf’s rostering tool isn’t just scheduling software—it’s an operational lifeline for small businesses. From AI matching and real-time cost tracking to compliance safeguards and staff autonomy, it streamlines every part of rostering. Say goodbye to spreadsheet chaos and admin overload—start your free trial today and experience a modern, intelligent way to manage your workforce.
.

Read our Time and Attendance Support Guides

For many small businesses, managing employee hours is a constant administrative struggle.

Paper timesheets, unreliable clock-ins, and manual data transfer into payroll can lead to errors, compliance risks, and payroll delays.

RosterElf’s Time & Attendance software solves these issues by delivering a modern, accurate, and Fair Work–compliant solution—designed with Australian businesses in mind.


Digitally Capture Hours with Proof

With RosterElf, the old paper punch‐clock is a thing of the past. Employees record their start and end times using the time clock app—either via a mounted tablet in-store or through mobile GPS clock-in on their phones.

For added accuracy, you can enable photo verification, requiring a quick selfie with every clock-in. This ensures that the right person is in the right place at the right time.


Live Attendance Visibility

Gone are the days of discovering no-shows during payroll processing. With RosterElf’s Live Attendance dashboard, managers see in real time who’s clocked in, who’s late, or if someone hasn’t shown up at all. This immediate visibility enables swift staffing adjustments, ensuring smooth operations and eliminating payroll guesswork.


Smart Matching to Rosters & Accurate Pay

RosterElf doesn’t just capture hours—it matches them to your published rosters automatically. Any discrepancies—late starts, early finishes, missing breaks—are flagged before payroll approval. The system even interprets award rules, overtime, and penalties, giving you accurate, ready-to-pay timesheets every time.


Seamless Payroll Integration

Say goodbye to double-entry. Approved timesheets automatically sync with payroll systems like Xero or MYOB, ready for pay runs. This integration means fewer errors, faster processing, and full Fair Work compliance—all within one system.


Protected, Secure, and Audit-Ready

In industries where record-keeping matters, RosterElf ensures every clock-in and shift record is secure, timestamped, and backed up. GPS and photo data reinforce attendance logs, and the audit trail is always ready—no more lost paperwork, confusion, or compliance breaches.


Why RosterElf Time & Attendance Works for You

• Accuracy boost: Eliminate time theft and clock-in errors with GPS and photo proof.
• Operational control: Monitor attendance instantly to adapt to staff absences or late starts.
• Compliance-first: Automatically apply modern award rules and maintain clear records.
• Efficiency unlocked: Save hours each payroll cycle with instant syncing and clear dashboards.

RosterElf’s Time & Attendance feature transforms how your business captures, tracks, and pays for employee hours. With reliable clock-ins, live workforce visibility, error-free pay runs, and full compliance—all in one digital hub—it’s the smart way to manage your team.

Ready to ditch paper timesheets? Start your free trial today and discover a faster, fairer approach to workforce attendance.

Read our Payroll Integration (Xero & MYOB) Support Guides


Managing payroll can feel like juggling too many balls—timesheets, award rates, payroll systems, leave records, and more. For small businesses, this can mean hours spent on manual entries, recalculations, and error correction.

RosterElf’s Payroll Integration simplifies the entire payroll process by seamlessly connecting shift data directly to systems like Xero, MYOB, and Sage—so you can process payroll in minutes, accurately and confidently.


Effortless Sync with Leading Payroll Systems

RosterElf integrates directly with major payroll platforms, including Xero and MYOB, through immediate API connections. Once set up with just a few clicks, timesheet data—including hours worked, overtime, and leave—is automatically transferred accurately, eliminating manual transfer mistakes and freeing up your time.

This single click payroll sync empowers managers to approve payroll and export timesheets instantly, drastically cutting down on admin delays and reducing the risk of data entry errors.


Built-In Award Interpretation for Compliance

Australian payroll often requires complex award rules, including overtime, penalty rates, and shift loadings. RosterElf’s award interpretation engine handles this complexity seamlessly, applying accurate rates automatically before syncing payroll data.

This leads to greater compliance and fewer mistakes during auditor checks—providing peace of mind that your payroll follows Fair Work guidelines and is audit-ready.


Real-Time Cost Tracking for Smarter Decisions

RosterElf doesn’t just help with accuracy—it supports smarter budgeting too. While building rosters, managers can view real-time labor cost estimates and budget forecasts, ensuring they stay on target before anything is sent to payroll.

When timesheet data is synced, managers also get visibility on any mismatches between scheduled and actual hours worked—making cost control easier than ever.


Save Time, Reduce Error, Boost Employee Trust

Hate repetitive payroll admin? You’re not alone. Automating payroll with RosterElf slashes repetitive data entry and reduces human error.

Plus, employees get paid accurately and on time, fostering trust and confidence in your business operations. Knowing that payroll is timely and reliable gives staff—and you—the peace of mind to focus on what matters.


Support That Goes the Extra Mile

RosterElf is recognised as one of the best-rated rostering apps on Xero, beloved by small businesses for its seamless integration and exceptional support.

From easy setup guides to personalised assistance when needed, switching to RosterElf’s payroll integration is clear, smooth, and supported every step of the way.

RosterElf’s Payroll Integration brings scheduling, compliance, and payroll into a unified, hassle-free workflow. No more duplicated entries, fewer errors, and all backed by award-compliant calculations. Ready to reduce admin, save time, and meet compliance?

Start your free trial today and experience the power of integrated, automated payroll with RosterElf.

Read our Leave Management Support Guides

When managing staff across shifts, locations, and roles, leave requests can quickly become a scheduling headache. Paper forms, email back-and-forths, and spreadsheet juggling not only slow down approvals but also risk understaffing or conflicts.

RosterElf’s Leave Management software streamlines the entire process, making time-off tracking, approvals, and scheduling seamless—so businesses stay compliant and efficient.


Submit Leave in Just a Few Taps

Employees can request leave—whether it’s annual leave, sick days, or unpaid time off—directly in the app with just a few clicks. They choose dates, specify leave type, and submit instantly. Managers get real-time alerts and can approve or decline based on availability, leave balances, and pre-existing schedules. This drastically reduces delays and minimises manual admin.


Conflict-Free Scheduling and Real-Time Updates

Once leave is approved, RosterElf automatically syncs it with the master roster—meaning employees are instantly taken off the schedule during their time off. Managers avoid roster clashes and last-minute chaos, while the system can even suggest available, qualified replacements to maintain smooth operations.


Stay Compliant with Payroll Seamlessness

Leave doesn’t just affect rostering—it impacts pay too. That’s why RosterElf ensures leave data flows directly into payroll integrations like Xero and MYOB. Approved time off is accurately applied to payroll, so employees receive correct pay, and businesses avoid manual corrections or errors.


Efficient, Paper-Free Workflow

Leave management shouldn’t be complicated. Employees can request leave via RosterElf’s mobile or web app—no paper, no email clutter—which simplifies the experience for everyone. Managers benefit from a unified dashboard showing leave balances and staff schedules in one place.


Built for Compliance and Peace of Mind

RosterElf doesn’t just handle leave—it helps you stay compliant. Its built-in features support award conditions and labour laws, helping your business meet obligations while running smoothly. Less chasing, more clarity, and full visibility into leave trends and liabilities.


Key Benefits at a Glance

• Fast, mobile-first requests — Employees request time off with ease, avoiding forms or emails.
• Instant notifications — Managers stay in the loop and respond promptly to leave requests.
• Roster conflict alerting — Approved leave blocks the schedule automatically, and suggested replacements help keep shifts covered.
• Accurate payroll sync — Leave hours feed into payroll software like Xero or MYOB without manual entry.
• Cloud-based record-keeping — Leave data is securely stored and easy to retrieve for audits or review.
• Fair and compliant — Automated calculations and workflows support legal standards and award rules.

RosterElf’s Leave Management feature transforms leave from a pain point into a streamlined, efficient process. It improves employee experience, reduces admin burden, and keeps rostering, compliance, and payroll perfectly aligned. Start your free trial today and take the stress out of managing staff time off.

Read our Mobile Apps Support Guides

Managing staff schedules, attendance, leave, and communication shouldn’t feel like a chore—especially when you’re on the move.

That’s why RosterElf’s mobile app brings the power of employee management directly to your fingertips, whether you’re in the office, on-site, or working remotely.


Schedule Shifts Easily, Anywhere

With RosterElf’s intuitive mobile interface, managers can build, modify, and publish rosters in seconds using drag-and-drop. Copy last week’s template or adjust shifts on the go—no more waiting until you’re back at your desk. Updates sync instantly, so staff are always informed and rosters stay accurate in real time.


Empower Employees with Availability & Shift Swaps

Flexibility matters. Employees can manage their own availability from within the app—adding permanent schedules or one-off changes with ease. That means fewer roster conflicts and improved uptake. Need coverage? Staff can view open shifts or request swaps right from their phone, keeping everyone proactive and connected.


Improve Accuracy with Clock-Ins by GPS & Photo

Time theft and questionable clock-ins are a thing of the past. With optional GPS verification and photo clock-ins, managers can ensure staff are where they need to be—and when. These records are tied directly to each shift, supporting compliance and accuracy, and syncing seamlessly with payroll systems.


Stay Informed with Instant Notifications

When shifts change, leave is approved, or schedules are updated, RosterElf’s mobile app sends real-time notifications to keep everyone in the loop. Staff never miss a change, and managers can communicate updates in seconds, not hours.


Trusted, Rated, And Efficient

Named Xero’s Top Rostering App of 2024 and rated 4.8 stars on both Xero and Google Play, RosterElf is recognised for being “magically simple” and highly reliable. Businesses report saving up to eight hours of admin per week and cutting labour costs by around four percent.


Designed for Businesses on the Move
From cafés and retail to healthcare clinics and venues, RosterElf’s mobile app is built for flexible, mobile-first teams. Whether employees are on the floor or paddock, managers can manage shifts, approve leave, and make quick decisions—wherever work happens.


Streamlined Staffing at Your Fingertips

Incorporating rostering, time tracking, leave requests, and payroll syncing into one mobile tool saves time, enhances accuracy, and keeps teams aligned. RosterElf simplifies staff management so you can focus on what matters most—running your business.


Get started today: Download the RosterElf app on iOS or Android, and see how managing your workforce from your pocket transforms day-to-day operations.

Gone are the days of relying on WhatsApp groups or SMS chains for staff communication. With RosterElf’s Employee Chat App, team messaging is integrated directly into the same platform that handles your rostering, payroll, and onboarding—making workplace communication secure, compliant, and seamless.


Built for the Workplace — Not Social Media

Unlike consumer messaging apps, RosterElf’s chat feature delivers robust admin controls and compliance safeguards—designed specifically for business needs. Managers can schedule messages to land during working hours, track engagement with read receipts, and restrict who can initiate conversations. Plus, if an employee leaves, they’re automatically removed from channels—keeping your team structure clean and data secure.


Channels Tailored to Your Organisation

Communication stays relevant and focused with real-time team or shift-specific channels. Rather than cluttering everyone’s feed, RosterElf lets you create chat groups by department, location, or role—ensuring the right people have the right conversations at the right time.


Private Messaging That Stays Professional

Need to discuss something sensitive or confidential? RosterElf’s secure direct messaging allows managers and staff to have private conversations without distractions. From shift confirmations to discreet policy reminders, users can communicate quickly and privately—all within the professional environment of the app.


Fast, Secure Communication Within Your Workflow

Have an urgent update like a shift change or emergency notice? Send it instantly via the chat app—no more mixed personal and professional messaging. With push alerts, file uploads, and a unified communication hub, staff always stay informed, and operations stay smooth.


Fully Integrated with Your Operations

RosterElf doesn’t bolt chat onto your system—it weaves it into your operational ecosystem. Whether you’re sending announcements, sharing policy documents, or clarifying shift handovers, all communication stays connected to other modules—rosters, HR, payroll, and more. This keeps everything synchronised and easy to manage.


Real Benefits, Real Results

• Secure & Compliant: Communication stays within one trusted, administrated system.
• Targeted Messaging: Channels ensure updates reach relevant teams—no more inbox clutter.
• Private Yet Transparent: Direct messaging allows discreet conversations while keeping records.
• Built-In Workflow: Messaging is part of your operational flow—not a distraction or extra tool.
• Instant Alerts: Real-time notifications keep everyone aligned and responsive.

Bottom Line: RosterElf’s Employee Chat App transforms team communication from scattered chatter into structured, secure dialogue. With its professional design, governance tools, and integration with rostering and HR, it empowers your team to stay connected and compliant.

Ready for clearer, safer conversations? Start your free trial today and see how RosterElf simplifies communication—without a separate app.

Read our Workwise Ai Support Guides

Navigating Australia’s complex Fair Work laws can be daunting—full of industry awards, entitlements, penalties, and constantly shifting regulations. It’s easy to lose time and productivity trying to interpret hours of legal text.

Workwise AI, RosterElf’s built-in compliance companion, changes the game by delivering clear, accurate compliance guidance in seconds.


Compliance That’s Always Within Reach

Workwise AI lives right inside RosterElf’s HR Hub, providing managers and staff with instant access to Fair Work answers—without toggling between clunky guides or government websites. Whether you’re checking pay rates, leave entitlements, rostering rules, or award conditions, just type your query in simple language and get back a trusted, plain-English response. It’s compliance at your fingertips.


No More Guesswork or Legal Jargon

Thank goodness for clarity. Workwise AI cuts through dense legal documents with chat-based simplicity. Ask questions like, “What’s the current minimum award wage?” or “How much annual leave does a part-time employee get?” and you’ll get accurate answers fast, complete with links to official Fair Work or government resources for verification when needed.


Empower Managers to Make Confident Decisions

Small business HR is busy HR. Workwise AI saves you from scouring awards and regulations or looking over your shoulder at every compliance step. Instead, it confidently provides guidance on leave, termination rules, and roster limits—letting you manage your team while staying Fair Work compliant.


Clear Guidance, Not Legal Advice

Workwise AI is powerful—but it’s not a lawyer. It excels at day-to-day compliance questions and plain-English clarity. For complex, nuanced cases—like legal disputes, termination proceedings, or enterprise risk situations—it can point you in the right direction, but you should consult with a qualified legal professional.


Seamless, User-Friendly Experience

No training required: just open the HR Hub, select Workwise AI, and start typing your question. It’s accessible on desktop or mobile, responds in moments, and works in a chat-based interface that feels familiar right away.


Why Workwise AI Makes a Difference

• Lightning-Fast Compliance: Get reliable answers within seconds, not hours.
• Award Interpretation Made Simple: Understand penalty rates, shift lengths, leave rules—even for complex modern awards.
• Transparent and Trustworthy: Every answer includes links to authoritative Fair Work sources.
• Built into Your Workflow: No additional apps—Workwise AI is part of RosterElf’s system.
• Free’s Up HR Time: Spend less time reading regulations and more time managing your team effectively.

Bottom Line: Workwise AI delivers compliance guidance that’s immediate, legal-aligned, and easy to understand. It’s like having a Fair Work expert on your team—without the hourly rate.

Ready for smarter, safer compliance? Access Workwise AI today in your HR Hub and take the guesswork out of workplace law.

Tracking employee licenses, certifications, and permits is more than just a checkbox—it’s fundamental to safety, compliance, and service quality. But when documents are scattered across emails, filing cabinets, or spreadsheets, managing expiries and role requirements can quickly spiral into chaos.

With RosterElf’s License & Certification Management, every certification—from RSA to trade licenses—is captured, tracked, and validated in one seamless workflow, helping small businesses stay compliant from day one.


Effortless Document Collection

Save your team from manual follow-ups. RosterElf lets employees upload licenses, permits, or certifications directly through their mobile or desktop device. Managers can assign required documents by role or location, and employees can submit everything within the system—no paper, no email threads, and no confusion.


Automated Expiry Notifications

Missing an expired permit can jeopardise operations. With RosterElf, automatic alerts are sent well in advance of expiration dates, notifying both employees and managers to renew. This proactive system keeps your workforce legally compliant and minimizes last-minute scramble or oversight.


Centralised, Secure Storage

All certifications are securely stored in RosterElf’s cloud—accessible only to authorised users. No more digging through cabinets or inboxes. Every document is backed up, searchable, and audit-ready, giving managers peace of mind that records are organised and protected.


Role-Based Compliance Tailored to Your Business

Different roles demand different credentials. With RosterElf, you assign required certifications by role, department, or site—ensuring only qualified staff are rostered for the right shifts. This minimises risk and reinforces compliance across your workforce.


Built into Onboarding

Compliance should start before day one. RosterElf’s digital onboarding workflow can include the requirement for certifications before hires are activated. This means new staff can’t start work until they’ve submitted and passed all required checks—creating a smooth, compliant hiring process.


Integrated with Workforce Management Tools

Certification isn’t an isolated task; it affects rostering, payroll, and overall workforce strategy. RosterElf connects your certification records with these tools—so unqualified staff are never scheduled, and management always has an up-to-date view of workforce readiness.


Why Smart Certification Tracking Matters

• Reduced Admin Overload: Automate collection, storage, and reminders—no more chasing paperwork.
• Stronger Compliance: Limit risk by ensuring every shift is covered by properly certified staff.
• Operational Confidence: Approve rosters knowing your team is fully qualified and audit-ready.
• Peace of Mind for Owners: RosterElf helps you meet regulations while freeing up time to focus on growth.

Bottom line: RosterElf’s License & Certification Management transforms a typically tedious compliance task into a seamless, efficient part of workforce operations. From digital onboarding to integrated rostering and alerts, your business stays safe, organized, and compliant—without the chaos.

Ready to make compliance effortless? Start your free trial today and see how easy certification tracking can be.

Read our Onboarding Support Guides

Welcoming new employees into your business should be exciting — not bogged down by paperwork. Yet many small businesses still juggle manual forms, missed documents, and onboarding delays.

RosterElf’s Employee Onboarding feature turns that around by offering a fully digital, automated, and built-for-Australian-business onboarding process.  


Instant, Paperless Onboarding — From One Click

Gone are the days of chasing down forms or sorting paperwork. Once you add a new hire to RosterElf, the system sends everything needed—digital contracts, tax forms, certificates, and payroll info—directly to their inbox or phone. With everything available online, the process is fast, engaging, and entirely paper-free.  


Fully Customisable to Fit Your Business

Every team operates differently. That’s why you can configure your onboarding by role, site, or department. Need to collect a Working With Children Check, driver’s licence, or medical clearance? You can specify which documents are required and mark them as mandatory or with expiration tracking. Templates can be attached to guide employees through submission too.  


Real-Time Visibility and Manager Control

Managers don’t need to guess what’s complete and what’s missing. RosterElf gives you real-time dashboards showing onboarding progress—who’s completed their steps, what’s outstanding, and when everything’s locked and verified. Approvals are just a click away, allowing you to monitor compliance at every step.  


Built for Compliance and Team Readiness

Onboarding isn’t just paperwork—it’s time-sensitive compliance. By digitising the process, RosterElf ensures legal documents are completed and stored before your new hire’s first day. This reduces risk, ensures your team arrives ready to work, and eliminates the last-minute scramble on launch day.


Empowered Employees = Faster Ramp-Up

A confusing onboarding process frustrates new staff from day one. RosterElf removes uncertainty by providing a clear, mobile-friendly onboarding experience. Employees receive login details, a personalised welcome, and complete forms or upload docs in minutes—right from their phone or computer. It’s quick, professional, and user-friendly.  


One Platform for Total Workforce Management

Employee onboarding is more than HR—it’s the first link in your operational chain. With RosterElf, completed onboarding data flows seamlessly into rostering, payroll, leave, certifications, and chat. Everything syncs automatically, eliminating double entry and ensuring all your people data lives in one secure system.


Why Onboarding with RosterElf Works

• Save time & admin — Automate forms, documents, and contracts from day one.
• Stay compliant — Set mandatory fields and track document expiries.
• Better experience — A smooth, mobile-ready experience ENGAGES new hires early.
• Instant manager oversight — Real-time onboarding status and approvals at a glance.
• Operational continuity — One workflow that connects onboarding to HR, payroll, and rostering.

Bottom line: RosterElf transforms onboarding from paperwork chaos into a streamlined, digital experience. From automated workflows to compliance built-in, your workforce starts on the right path—before their first shift.

Ready to see the difference? Start your free trial today and welcome staff into your business with confidence, compliance, and zero admin stress.