Free weekend and part-time rota (Excel)
Saturday and Sunday cover across a part-time team, with contracted hours per person and pro-rata leave worked out. For the sites where the weekend is the week.
Weekend and part-time rota
Excel format (.xlsx) • Ready to download
No signup required. Works with Excel, Google Sheets and LibreOffice.
This rota template is a planning tool, not legal or payroll advice. It does not check working time limits, rest breaks or minimum wage for you. Check GOV.UK, or take advice, before relying on a rota for compliance. It does not constitute legal, HR, or professional advice and should not be relied on as a substitute for advice specific to your business, workforce, or circumstances.
Build this rota online instead
The spreadsheet works until you are chasing availability and recalculating hours by hand. Build and share the same rota in the browser — free, no signup.
What's in this template
A part-time team, mostly on two days
Weekend-first layout
Saturday and Sunday get full columns; weekdays are there but secondary. It matches how these teams are actually planned.
Contracted hours per person
A per-person figure with the rota total beside it, so under- and over-running a part-time contract are both visible.
Pro-rata holiday at 12.07%
Accrual from hours worked, which is how leave accrues for irregular-hours and part-year workers.
Under-18 hours flagged
A separate column. Workers over school leaving age but under 18 are limited to 8 hours a day and 40 a week, with no averaging and no opt-out.
A small-team layout
12 rows rather than 30. A weekend team is usually small and a 30-row grid mostly displays empty space.
The shared legend
The same shift codes as every other template on this shelf.
A weekend team
Contracted hours sit beside rostered hours, because the most common part-time rota error is silently rostering someone well over the contract they signed.
| Name | Sat | Sun | Rostered | Contracted | Age flag |
|---|---|---|---|---|---|
| Grace Bennett | 10-18 | 10-16 | 13.5 | 12 | Over 18 |
| Liam Docherty | 12-20 | OFF | 7.5 | 8 | Over 18 |
| Ewan Fraser | 09-17 | 09-17 | 15.0 | 8 | Under 18 |
Ewan is 15 rostered hours against an 8-hour contract, and is under 18. Neither figure is unlawful on its own — but under-18s cannot average their hours and cannot opt out of the 40-hour weekly limit, so this is the row to look at twice.
How to build a weekend rota
Four steps
1. Enter contracted hours first
Before rostering anybody. It is the number the rota should be built against, not compared to afterwards.
2. Fill the weekend, then weekdays
Saturday and Sunday are the constraint. Weekday hours are the flexible part for most of these teams.
3. Check the under-18 rows
8 hours a day, 40 a week, no averaging, no opt-out, and longer rest breaks. Different rules, not a stricter version of the same ones.
4. Track holiday accrual
For irregular-hours and part-year workers, 12.07% of hours actually worked. The column does it as you fill the rota.
Working out entitlement properly? The holiday entitlement calculator handles part-time and part-year cases.
Who uses this template
UK teams whose weekend is the busy part
Cafés and pubs
Weekend-heavy trade covered by a mostly part-time and student team.
Retail
Saturday being the biggest trading day of the week by a wide margin.
Leisure and visitor attractions
Where opening days are the weekend and weekday cover is skeleton.
Need the whole week evenly? The weekly rota template is the general-purpose one.
Or build the weekend against real availability
Weekend teams are the ones whose availability changes most — exams, second jobs, term dates. In RosterElf staff keep their own availability current and the rota will not let you roster against it.
Part-time hours and leave
The rules that differ for part-time staff
Part-time holiday entitlement
Pro-rata leave, and the 12.07% accrual for irregular-hours and part-year workers.
Read the guideHoliday entitlement
The 5.6-week statutory minimum, and how it accrues for irregular-hours workers.
Read the guideNational Minimum Wage rates
Current rates by age, and how an underpayment is calculated and settled.
Read the guideMore free UK templates and tools
The rest of the set
Holiday entitlement calculator
Pro-rata 5.6 weeks for part-time, irregular and part-year workers.
Open the calculatorAttendance and timesheet templates
Attendance register, timesheets, overtime tracker and a 17-week hours tracker.
Browse the templatesAll free UK tools
Calculators and generators for planning and costing your workforce.
See all toolsWeekend rota FAQ
-
They get the same 5.6 weeks, but a week is shorter for them, so the total number of days is smaller. Someone working two days a week is entitled to 11.2 days. For irregular-hours and part-year workers, leave years beginning on or after 1 April 2024 accrue at 12.07% of hours worked instead. See our part-time holiday entitlement guide.
-
Workers above school leaving age but under 18 are generally limited to 8 hours a day and 40 hours a week, with no averaging and no opt-out. They are also entitled to a 30-minute break after 4.5 hours rather than 20 minutes after 6, and to 12 hours daily rest rather than 11. School-age children are covered by separate local authority rules entirely.
-
No. There is no statutory weekend or unsocial-hours premium in the UK — any uplift is contractual. The only hard rule is that total pay divided by total hours must not fall below the minimum wage for the worker’s age. See our overtime and unsocial hours guide.
Before you download
General information only — not legal advice
This document is a general HR template provided for informational purposes only. It is not legal advice and may not reflect the latest changes in legislation or apply to every workplace situation. RosterElf Pty Ltd and the template provider accept no liability for any loss arising from reliance on this document. Users should seek independent legal advice and customise the template to ensure it complies with all relevant laws and workplace requirements.