Sync RosterElf with Google Calendar
RosterElf lets your team see shifts directly in Google Calendar — no extra login, no guesswork. Once integrated, staff can manage their rota alongside meetings, reminders and personal events in one unified view.
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Shifts automatically appear in Google Calendar
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Fewer missed shifts and less manual sharing
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Perfect for mobile, desktop & remote teams
More visibility. Less confusion.
Total schedule sync.
Shifts appear directly in google calendar
Once you enable sync, every shift created in RosterElf flows into each team member's linked Google Calendar.
Team members no longer need to switch apps — they see work and personal events together in one place.
Changes sync automatically with google calendar
When you update a shift in RosterElf, a swap, cancellation, or new assignment, it pushes straight to Google Calendar.
That means teams always have the most current schedule without extra messages or emails.
Team schedules meet personal plans
With RosterElf and Google Calendar synced, employees see both work shifts and personal events in one interface.
Managers get fewer queries, staff get fewer scheduling surprises — everyone knows what's next.
Why UK businesses sync rotas with Google Calendar
UK shift workers across hospitality, retail, NHS trusts, and care homes benefit enormously from having rota changes pushed directly to their personal calendars. In a country where zero-hours contracts and variable shifts are common, real-time calendar sync reduces missed shifts and helps employees manage work-life balance.
When staff can see every upcoming shift alongside personal commitments, last-minute confusion drops and attendance improves — particularly important in sectors with high turnover and irregular hours.
Working Time Regulations compliance
When combined with RosterElf's time tracking, managers can monitor actual hours worked against the 48-hour weekly limit set by the Working Time Regulations 1998. Employees who work across multiple sites see all shifts in one calendar, making it easier to flag when they're approaching the limit. Pair this with RosterElf's rota scheduling tools to build compliant rotas from the start.
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Common questions about Google Calendar integration
- Navigate to your RosterElf settings, select Integrations, and choose Google Calendar. You'll be prompted to sign in with your Google account and authorise RosterElf to create calendar events. Once connected, shifts will automatically sync to your team's calendars.
- Yes. Each employee needs to link their personal Google account to RosterElf so shifts can appear in their individual calendar. This is a one-time setup that takes less than a minute and ensures everyone sees their own schedule privately.
- Each RosterElf user account can be linked to one Google Calendar. If an employee has multiple Google accounts, they should connect the one they use most frequently for work scheduling.
- Yes. Managers can see personal commitments alongside work schedules, making it easier to align shifts with availability. Staff can view work and personal events together, helping reduce rota scheduling conflicts. This works seamlessly with auto scheduling and rota templates.
- If you disconnect the integration, existing shift events will remain in Google Calendar but won't update when changes are made in RosterElf. New shifts will no longer sync until you reconnect the integration.
- No. The Google Calendar integration is included with all RosterElf plans at no additional cost. You just need a free Google account to connect.