Digital HR policies and procedures software
Send workplace policies to staff in seconds and collect timestamped acknowledgements automatically. Designed for Australian businesses.
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Send, track, and store policy acknowledgements digitally
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Stay Fair Work and WHS compliant with timestamped records
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Use ready-made templates or upload your own policies
Send and track workplace policy acknowledgements
RosterElf enables sending workplace policies to staff with automatic collection of timestamped acknowledgements, creating secure digital compliance records. Part of our complete HR software suite.
Send policies
Upload or create policies and send them to staff instantly. Employees receive notifications to review and acknowledge.
Collect acknowledgements
Staff review policies and confirm they understand. Every acknowledgement is timestamped and stored securely.
Maintain records
All policies and acknowledgements are stored in a secure digital vault, ready for audits and compliance reviews.
Send and track workplace policy acknowledgements
Deliver and record every policy with confidence
RosterElf makes it easy to send workplace policies and procedures to staff and automatically collect timestamped acknowledgements.
Whether you're distributing a new Code of Conduct or updating your WHS policy, every employee receives a clear notification and must acknowledge receipt. Each confirmation is securely stored in your HR Hub, giving you a full digital record of compliance — no paper, no printing, and no chasing signatures
Central HR hub for policy visibility
Employees can review and complete outstanding policies
Each team member can access their own My HR Hub to review assigned policies, check what's outstanding, and acknowledge updates in seconds.
Managers and staff always see the same information, ensuring full transparency and eliminating confusion about which policies have been read.
Support your compliance efforts with fair work and WHS regulations
Maintain a timestamped audit trail of acknowledgements
Every acknowledgement in RosterElf is automatically timestamped, version-controlled, and stored securely for future access.
You can instantly export reports showing which employee received which policy version and when — ensuring you're audit-ready whenever Fair Work, WHS, or internal compliance reviews take place.
Benefits of digital policy management
Instant distribution
Send policies to your entire team or specific groups in seconds. No more printing, signing, and filing.
Timestamped records
Every acknowledgement is automatically timestamped, creating an audit-ready compliance trail.
Fair work ready
Templates aligned with Australian workplace legislation help you support your compliance efforts with Fair Work and WHS requirements.
Ready-made templates
Start with editable policy templates or upload your own existing policies to digitise your library.
Automated reminders
Automatic follow-ups ensure outstanding acknowledgements are completed without manual chasing.
Employee self-service
Staff can review and acknowledge policies from their My HR Hub on any device.
Policy management connects to your HR workflow
Policy acknowledgements integrate with onboarding, rostering, and compliance features — ensuring new hires receive policies on day one.
What is policy management software?
Policy management software allows businesses to create, distribute, and track workplace policies digitally. Instead of printing policies and collecting paper signatures, employees receive policies electronically and acknowledge them online. Every acknowledgement is timestamped and stored securely, creating an audit-ready compliance trail. This ensures staff have received and understood important workplace guidelines while meeting Fair Work and WHS requirements.
Explore related features
Discover other RosterElf features that work great together
Learn how to get the most from this feature
Step-by-step guides to help you master these workflows
Start your free 15 day RosterElf trial today
Join 30,000+ Australian businesses using RosterElf to manage workplace policies digitally.
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Read articleFrequently asked questions
- Upload or create a policy in RosterElf, select which employees or teams should receive it, and send. Employees receive instant notifications to review and acknowledge the policy through their My HR Hub. All acknowledgements are timestamped and stored securely.
- Yes, you can send policies to your entire workforce, specific teams, individual locations, or selected employees. This flexibility ensures the right people receive the right policies without unnecessary distribution.
- RosterElf includes editable templates for common workplace policies including Alcohol & Drug Policy, Social Media Policy, Leave and Attendance Policy, Code of Conduct, and WHS policies. Each template is aligned with Australian employment legislation and can be fully customised. For guidance on which policies to include in your staff handbook, see our complete guide.
- Absolutely. You can upload your current policies in PDF or Word format and distribute them digitally through RosterElf. This means you can digitise your existing policy library without recreating documents. Need help creating policies? Check out our staff handbook guide and free HR templates.
- Employees receive a notification in their My HR Hub when a policy is assigned. They review the document online and click to acknowledge receipt and understanding. Every acknowledgement is automatically timestamped and recorded for compliance.