Pay rule compliance for UK businesses
RosterElf automatically applies your UK pay rules to every shift — overtime, bank holiday premiums, unsocial hours supplements, and NMW/NLW rates calculated instantly. No spreadsheets, no manual lookups.
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Automatic overtime and bank holiday premium calculations
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NMW/NLW compliance checks for all age bands
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Live wage costings in GBP as you build rotas
What is pay rule compliance?
Automatic wage calculations under UK pay rules
Pay rule compliance applies the correct pay rates, overtime, and premium rates to employee timesheets automatically, based on your configured UK pay structures.
Whether you operate under National Living Wage and National Minimum Wage statutory minimums, a collectively agreed pay structure, or your own contractual rates, RosterElf applies the right rate to every shift — keeping you compliant with UK employment law, including the Working Time Regulations, without manual calculations.
Automatic overtime and premium rates for every shift
Every rate calculated to the penny
RosterElf applies correct overtime rates for hours beyond contractual thresholds, bank holiday premiums, weekend rates, and unsocial hours supplements based on your pay configuration.
Different roles and employment contracts often carry different premium structures. RosterElf applies the exact rates you configure — so you never underpay or overpay staff, and every timesheet is ready to export to payroll without manual corrections.
See pay costs before you publish
Real-time wage calculations as you build your rota
As you drag and drop shifts, RosterElf recalculates labour costs instantly using your pay rules. See base pay, premium rates, overtime, and allowances update in real time.
Compare different scheduling scenarios and see exactly how premium rates affect your wage budget before publishing the rota. Move a shift from Sunday to Monday and watch costs drop instantly.
Flexible pay rule configuration
National living wage (21+)
£12.21/hr from April 2025. The statutory minimum for workers aged 21 and over.
National minimum wage (18–20)
£10.00/hr from April 2025. Statutory minimum for workers aged 18–20.
Apprentice rate
£7.55/hr from April 2025. For apprentices under 19 or in their first year.
Collective agreements
Custom pay structures negotiated with recognised trade unions or staff representatives.
Sector-specific rates
Configure pay rules for hospitality, healthcare, retail, and any other sector with custom rate tables.
Custom pay structures
Full flexibility to set base rates, overtime multipliers, bank holiday premiums, and unsocial hours supplements.
Configure your pay structure rates
Set up pay rates your way
RosterElf's pay rate builder lets you configure your pay structure exactly how you need it. Set up base rates, overtime multipliers, overtime thresholds, and allowances for each employee classification.
Support for NMW/NLW tiers, overtime rules, apprentice rates, and level-based pay structures. Collective agreements and custom pay arrangements can also be configured.
Why UK businesses use pay compliance software
Manually calculating pay rates is time-consuming and error-prone. Different premium rates for weekends, bank holidays, overtime thresholds, and unsocial hours create complexity that spreadsheets can't handle reliably — and errors can lead to HMRC investigations or employment tribunal claims.
Pay compliance software is ideal for UK businesses with:
If you schedule staff across weekends, bank holidays, or late nights — pay rule compliance eliminates manual calculations and reduces the risk of underpayments and employment tribunal claims.
Trusted by Australian businesses
From local cafes to national retail chains, thousands of businesses rely on RosterElf for rostering, HR and payroll.
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Pay compliance guides for UK businesses
Learn more about UK pay rules, Working Time Regulations, and payroll compliance.
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Read articlePay rule compliance questions
- Pay rule compliance is the automatic application of correct pay rates, overtime, and premium rates to employee timesheets based on your UK pay structures and Working Time Regulations. Instead of manually calculating rates for weekends, bank holidays, or overtime, pay rule compliance software does this instantly — ensuring staff are paid correctly every time.
- RosterElf supports National Living Wage (NLW) for workers aged 21 and over, National Minimum Wage (NMW) tiers for younger workers and apprentices, collectively agreed pay structures, and fully custom rate tables. Sector-specific configurations for hospitality, retail, healthcare, and any other industry can also be set up.
- Overtime triggers automatically when hours exceed the contractual weekly thresholds you configure in RosterElf. The system tracks ordinary hours against those limits and categorises additional hours as overtime at the correct multiplier. RosterElf also respects the Working Time Regulations 48-hour average weekly limit, giving you visibility of any workers approaching that threshold.
- Yes. RosterElf lets you configure separate premium rates for bank holidays, Saturdays, Sundays, and unsocial hours. Once set up, the correct rate is applied automatically to every shift that falls on those days — no manual adjustments needed.
- Yes. RosterElf calculates all pay rates — base pay, overtime, and premiums — then exports accurate timesheets to Xero in one click, eliminating manual payroll calculations and reducing the risk of errors.