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FREE TOOLS

Free HR and payroll tools for UK businesses

Calculators and templates built around UK employment rules — the Working Time Regulations, National Minimum Wage and statutory holiday. No signup, no email, use them in the browser.

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2 calculators 4 rota templates UK rules, not translated

Updated August 2026. Rates and rules checked against GOV.UK guidance.

These tools give general estimates and are not legal or payroll advice. They apply UK statutory minimums; contractual entitlements above those minimums depend on the employment contract. Check GOV.UK or take advice before relying on a result for a specific case. It does not constitute legal, HR, or professional advice and should not be relied on as a substitute for advice specific to your business, workforce, or circumstances.

References HR Hub disclaimer UK employment guides GOV.UK Acas

Most “free HR tools” aimed at UK businesses are built for somewhere else and translated. These are not.

Each one applies a specific UK rule — the 5.6 weeks of statutory holiday, the 12.07% accrual for irregular hours, the April 2026 National Minimum Wage rates, the £11.10 accommodation offset — and each says which rule it is applying and where the figure comes from.

Key takeaways

  • Two calculators and four Excel rota templates, all free and ungated
  • Built around UK rules: Working Time Regulations, NMW/NLW and statutory holiday
  • The minimum wage checker tests effective pay after unpaid time and deductions, which is where most underpayment actually happens
  • The holiday calculator handles both fixed patterns and 12.07% irregular-hours accrual

The tools

Free, ungated, and specific to UK employment rules

Excel rota templates (4)

WeeklyExcel

Weekly staff rota

A Monday-to-Sunday grid with roles, shift times and an automatic weekly hours total.

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MonthlyExcel

Monthly staff rota

All 31 days on one row per person, so leave clashes and bank holiday gaps show up a month ahead.

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24/7Excel

Rolling rota (4 on 4 off)

Two rolling patterns worked out across four teams, with a live cover count under every day.

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PrintableExcel

Blank rota

An empty Monday-to-Sunday grid set to print on one landscape page.

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Why these are UK-specific

The same conventions run through every tool

UK rules, stated explicitly

Each tool names the rule it applies and the date the figure applies from, so you can check it against GOV.UK rather than take it on trust.

Pounds, not converted dollars

Every figure is in GBP and formatted for a UK reader. Nothing is derived from an exchange rate.

Monday-start weeks

Rotas run Monday to Sunday, which is how UK rotas are written and how weekly rest is counted.

No signup

No email address, no gated form, no follow-up sequence. Every tool and template is usable immediately.

More UK resources

The guides behind the calculations

UK employment guides

Holiday, minimum wage, rota law, shift patterns and sick pay — eleven guides written for employers.

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Free rota templates

Weekly, monthly, rolling and blank Excel rotas with UK shift codes and working time reminders.

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Rota software

When the spreadsheet stops being enough — rotas, clocking in and payroll export in one place.

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The rules these tools apply

Each calculator has a guide behind it

Pay

Holiday

Working time

Sources

Where the figures in these tools come from

GOV.UK — National Minimum Wage rates GOV.UK — Holiday entitlement GOV.UK — Maximum weekly working hours GOV.UK — Rest breaks at work

When a calculator stops being enough

RosterElf accrues holiday from the hours people actually work, records what was worked rather than planned, and exports clean figures to payroll.

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FAQ

Free tools questions

  • Yes. No signup, no email address and no follow-up sequence. The calculators run in your browser and the templates download directly.

  • UK. RosterElf is an Australian company and much of the wider site covers Fair Work and modern awards, but every tool on this page applies UK law — the Working Time Regulations, National Minimum Wage and statutory holiday — and says so.

  • The National Minimum Wage rates are the April 2026 ones, which change every 1 April. Statutory sick pay reflects the 6 April 2026 changes. Each tool states the date its figures apply from.

  • No. They are estimating tools to help you ask the right questions, and each carries a disclaimer. For a specific case check GOV.UK or take advice.