Fitness studio rostering, payroll & HR software
All-in-one rostering, payroll, and HR for your team. Coordinate instructors, trainers, and front desk staff across classes and shifts.
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Match instructors to class schedules
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Track qualifications and first aid certifications
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Integrate with Xero, MYOB, and QuickBooks
Everything you need to manage your fitness studio workforce
Six powerful modules working together to simplify fitness instructor and staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Gym rostering
Schedule trainers and front desk
Build rosters for personal trainers, group fitness instructors, and reception staff based on class schedules and peak times.
- Class-based scheduling
- Trainer availability
- Peak hour coverage
- Multi-location rosters
Time & attendance
Track staff hours accurately
GPS clock-ins verify staff are on-site. Digital timesheets capture class times and floor hours for payroll.
- Venue clock-in
- Class time tracking
- Break compliance
- Overtime monitoring
Payroll integration
Fitness Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for early mornings, weekends, and public holidays.
- Fitness Award interpretation
- Penalty rate automation
- Class payment rates
- Xero/MYOB sync
HR for fitness
Manage trainer certifications
Track personal training certifications, first aid, CPR, and group fitness qualifications. Get expiry alerts.
- PT certification tracking
- First aid/CPR records
- Group fitness quals
- Expiry alerts
Team communication
Keep your fitness team connected
Share class updates and member information. Instant notifications for roster changes. Coordinate cover for classes.
- Class announcements
- Cover requests
- Roster notifications
- Team messaging
Fitness analytics
Understand your staffing costs
Track labour costs against membership revenue. Analyse class attendance vs staffing. Optimise scheduling.
- Labour cost tracking
- Class analysis
- Peak hour insights
- Revenue-to-wage ratio
Employee rostering for fitness studios
Keep classes and front desk covered
RosterElf's rostering software assigns instructors, personal trainers, and front desk staff to classes and shifts. Managers use drag-and-drop scheduling, live labour budgets, and templates for recurring class timetables.
Create roster templates for weekly class schedules, manage shift swaps between qualified instructors, and ensure you always have the right coverage for peak times.
Time & attendance for fitness studios
Clock-ins via mobile or tablet
Replace manual sign-in sheets with digital clock-ins via tablet or mobile with photo and GPS verification. Payroll-ready timesheets auto-generate for instructors, trainers, and reception staff.
RosterElf flags variances between rostered and actual hours so managers can review before approving. No more disputes over hours worked.
Payroll integration for fitness studios
Connect to Xero, MYOB, QuickBooks
Approved timesheets sync directly to payroll with casual loading, overtime, and allowances applied automatically. Connects to Xero, MYOB, and QuickBooks.
No double-handling or manual data entry. Award rules are applied automatically, reducing errors and ensuring staff get paid correctly every time.
Leave management for fitness studios
Stay covered during absences
Staff submit leave requests through the app; once approved, rosters update instantly. Leave management ensures classes and reception stay covered during instructor absences.
Managers see availability in real time when building schedules. No more back-and-forth texts or paper forms.
Mobile apps for fitness studio teams
Notifications and shift swaps
Managers publish roster changes in seconds; staff receive instant notifications. Instructors and trainers align on class schedules and coverage.
Employees swap shifts and confirm availability from anywhere. Push notifications cut no-shows and last-minute confusion.
HR compliance for fitness studios
Track inductions and training
HR tools store qualifications, first aid certificates, and induction documents centrally. Automated expiry reminders ensure only qualified instructors are rostered.
Support your compliance efforts with workplace regulations and be audit-ready with complete digital records — no more chasing paperwork.
Trusted by fitness businesses
Hear from businesses that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Partap Singh Thind
December 05, 2025
"Really detailed and helpful. First time user of a rostering software and I was provided with clear and easy to follow instructions with the promise of being available for any further questions or help that I might need in the future. Would definitely recommend"
Sarah Johnson
September 28, 2025
"Very easy to use and navigate. The support team is always quick to respond and helpful with any queries."
David L.
August 15, 2025
"Great tool for managing staff rosters and timesheets. Has made our scheduling much more efficient."
James Mitchell
November 28, 2025
"Excellent rostering software! The drag and drop feature makes creating weekly schedules a breeze. Our team loves the mobile app for checking their shifts."
Emma Richardson
October 22, 2025
"RosterElf has transformed how we manage our hospitality staff. The award interpretation feature alone saves us hours every pay period."
Michael Chen
September 15, 2025
"Finally found a rostering solution that understands Australian workplace requirements. The Fair Work compliance features give us peace of mind."
Rachel K.
August 30, 2025
"The integration with Xero is smooth. Timesheets flow directly into payroll without any manual data entry. Highly recommend for any small business."
Already using another platform?
Many businesses switch to RosterElf from platforms like Deputy for simpler award interpretation, better local support, and lower costs. We make the transition easy.
Switching from Deputy?
See why businesses are moving to RosterElf and how to make the switch.
View guideCompare platforms
Side-by-side comparison of RosterElf with Deputy, Connecteam, and Employment Hero.
View comparisonsSoftware reviews
Independent reviews of workforce management platforms for Australian businesses.
Read reviewsCommon roles in fitness studios
Download free job description templates for your fitness studios team
Explore similar industries
See how RosterElf helps other businesses like yours
Fitness studio rostering FAQ
- Yes, RosterElf matches instructors to class schedules based on availability, qualifications, and class type. The drag-and-drop interface makes it easy to cover yoga, pilates, spin, and other specialty classes.
- RosterElf is designed for casual-heavy workforces. Instructors submit availability, managers build rosters around it, and casual loading is applied automatically through award interpretation.
- Yes, create reusable roster templates for weekly class timetables. Duplicate successful rosters and adjust instructor assignments based on class popularity and seasonal demand.
- RosterElf's rostering software helps you schedule instructors for morning, lunch, and evening peak classes. Ensure front desk and cleaning staff coverage during busy periods while controlling labour costs.
- Yes, RosterElf shows live labour budgets while building rosters. Track costs by class type and compare against membership revenue and class attendance using the analytics dashboard.
Compliance resources
Official resources for fitness and recreation employers in Australia.
We love our customers
At RosterElf, customer support isn't an add-on — it's part of who we are. Book a demo or chat with our team today — and experience the kind of support that makes RosterElf the most-loved workforce management platform in Australia.
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