How do i assign employees to a site?

An important step in the setup of your RosterElf account is to assign employees to each site that they are are available/qualified to work at. Assigning staff to the particular sites they can work is one of the key metrics in RosterElf’s perfect match algorithm, which helps you find qualified and available staff when rostering.

There are two ways to assign employees to sites:
 1. Bulk assigning staff via the sites tab 2. Assigning one by one via the staff tab. 
 Both options are detailed below.

Option 1: Sites tab

When you create a new site you are given the option to add employees who are able to work at that site. This is the quickest way to add staff to particular sites. 
If the site has already been created it is just as easy.

1. Select site

Click on the sites tab then click into the site you want to assign staff to

2. Click on the plus button

Click on the plus button next to 'staff working in this site' to add staff who are able to work at that location/department.

3. Click to add staff

To quickly add all staff to be able to work at the site you can click select all in the top left of the popup window. If you only want to add select staff click on those staff you want to select then press update in the bottom right hand corner of the window.

4. Staff will be displayed

The staff you have selected will be displayed under the ‘staff working in this site. You can add or remove staff at any time.

Option 2: Staff tab

The second way is through the staff tab. Within the staff card for an employee you are able to assign them to the positions and sites they are able to work.

1. Select employee

Firstly, click on the staff tab then select from any of the available employees.

2. Click to add sites

Click on the + button to select sites that the staff member can work at.

3. Add sites

Click to select the sites that the staff member is able to work then click update in the bottom right corner when done.

4. Sites will be displayed

The sites that the staff member is able to work at will be displayed on their staff card.

Need Further Help?

Email us at or call on 1300 353 000


The Best Investment You Will Make.


Save 8 Hours A Week.

Take the pain out of chasing staff for availability, building and communicating rosters, keeping timesheets and entering payroll data.

Save 4% on Labour.

Set your business targets and view actual costs in real time as you build your roster as well as eliminate time theft through photo recognition clock-in-out.

Employee Accountability.

Make employees responsible for keeping their availability and leave requests up to date and ensure they are always aware of rostered shifts.
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