Top 12 Workforce Management Tools of 2022


Don’t get bogged down in an outmoded way of managing employee schedules, attendance, and tasks. It’s time to jumpstart your employee management processes. Say goodbye to the time-consuming pen and paper and hello to automated workforce management software


Effective employee management isn't a child's-play type of work, no matter which side you look at it. From the subtleties of handling employee onboarding to dealing with their day-to-day needs, everything is, by all odds, challenging. More so, you must provide them with all needed resources in the fastest way possible, all while ensuring they understand your organisation’s policies. 


Whether you’re just starting and in need of a comprehensive solution or looking for a current system upgrade, getting the right app is a real challenge as tons claim to be the best. So, how do you find one application that has all the features you need at a budget-friendly price


Worry no more. We’ve got you covered! 


We’ve rounded up the top quality employee management software to help you choose and compare the application that’s suitable for your business needs. 



Key Features to Look For in an Employee Management Software


Honestly, there is so much more to a workforce management tool than meets the eye. It definitely can take the weight off your shoulders from manually handling too many staff management tasks.


Depending on the needs of your business, there are different features these management tools have that you should consider. Anyhow, the following are the key features that a good staff management application must have: 


  • Streamlined usability 


This goes without saying, but the initial feature to take note of when looking for a management tool is its usability. Consumer expectations tend to expand as digital technology continues to evolve. That said, employees are now more familiar with using B2C apps for personal needs. Hence, the applications we share must be up to par. 


  • Mobile friendly 


While it may not be advisable for staff to be on their phones during working hours, with today’s mobile-friendly innovation, it’s a must as it is more convenient to check updates, shift changes, and team communication. There’s actually a stark difference between employees using the software versus those who aren't.


That’s why implementing mobile workforce management is a must. The software you’ve chosen should be conveniently accessible to all employees. An app that functions across Android and iOS smartphones, along with tablets, too. 

 

  • Corporate-level security 


One of the biggest concerns about implementing a new system is employee data. More so, when they contain financial or confidential databases. Hence, a good workforce management tool must be highly secure and safe. 


  • Structured reporting 


Having analytics is a crucial element of any business operation system. This will help you understand better what needs improvement and what’s working. An employee management software gives you detailed insights about staff availability and payroll.  


  • Timesheets (time and attendance) 


Your chosen management tool should be inclusive of time and attendance features. Not only does this save you from installing complex pieces of hardware, but also reduces the cost of time theft—a leading problem for organisations that are shift-based. 


  • Auto scheduling 


This may not be so universal to all employee management systems, yet automation of your rostering report process is a powerful feature you wouldn’t want to miss. It uses an AI algorithm to create optimum staff scheduling and rostering, reducing headaches and frustrations related to the manual scheduling system.


  • Process integration  


It’ll require you less time and money if your chosen management tool has system integration. This means it can consolidate different management solutions—payroll, labour budgeting, scheduling, etc. It can even be groundbreaking in terms of booking platforms and accessibility. 


  • Built-in Forecasting 


Another vital feature to consider is demand forecasting. Scheduling systems in general enhance labour to match the demands of customers. This technology can foresee customer demand in an accurate manner for more spot-on rotas. This means NPS scores and conversion rates will increase. 



These are the top workforce management tools to look out for this 2022. 


1. RosterElf 



RosterElf is perfectly designed for business owners made by business owners. It is one of the best employee management apps in the market. 


As it definitely is a challenge for business owners and managers to chase staff for available hours, make weekly rosters, and keep up on payroll, RosterElf is made to do all that smoothly. You can save time creating a business budget to stick to all while making more time for employee engagement and customer satisfaction. 


Not only that, you can save 4% on labour, set financial business targets, view labour costs in real-time, and approve staff schedules by minimising time theft via electronic clock in and out. Using RosterElf’s management software, your employees can keep their availability up to date. 


They are always aware of new rostered shifts through clear and easy-to-manage staff communication features. 


Core Features: 



Pros and Cons:



Pricing:




2. Gusto



Formerly known as ZenPayroll, Gusto is one of the most popular cloud-based workforce management solutions. It offers integrated administration benefits for small to medium-sized businesses. The platform of Gusto consists of a user-friendly interface and automated processes (e.g. payroll process, scheduling, etc.).


With this software, you have access to an employee onboarding interface for new employees to input their information straight into the system. This is ideal for small to large businesses. 


Core Features:


  • Task management 

  • Time tracking

  • Hiring and onboarding

  • Employee database


Pros and Cons: 


  • psGood customer service]

  • User-friendly 

  • Can be pricey for large organisations


Pricing:


  • Plan is $39/month base price, and $6/user each month

  • No free trial 



3. PeopleSoft 



PeopleSoft is another business-grade solution for businesses with intricate processes operating worldwide. It is adopted by academic institutions, government agencies, and other similar organisations managing a multitude of employees.


Unlike recently developed services, you can rest assured that PeopleSoft won't go anywhere in the years to come. It has a long history of providing reliable management solutions for clients. Great for corporations, government and academic organisations, and private companies.


 Core Features: 


  • Task management 

  • Orders and inventory 

  • Capital management

  • Compliance tracking 

  • Financial management 


Pros and Cons:


  • Rich with features 

  • Not user-friendly 

  • Not ideal for business with less than 500 employees 


Pricing: 


  • Only available by quote 

  • No free trial 

  • No free-for-life plan 



4. Litmos




Litmos is a business solution aiming for an all-inclusive instruction and training platform. In addition, it includes a built-in eCommerce system and some options for gamification. For small business owners, this staff employee management tool is fairly affordable. Great for corporations during onboarding. 


Core Features:


  • Reporting 

  • Activity dashboard

  • Training and onboarding 

  • Workflow automation 

  • Surveys and feedback 


Pros and Cons:


  • User-friendly

  • Good learning management system feature 

  • The feature is hard to use (as per the user’s note)

  • Some integrations don’t function well (as per the user’s note)


Pricing: 


  • With free trial 

  • With free-for-life plan 

  • Only available by quote 



5. 15Five



15Five is a workforce management application and performance solution that aims to help businesses obtain and give feedback. It seeks to be a digital replacement for team and office meetings/communication. It has a good systemisation with Slack. Perhaps the coolest feature it has is that you can high-five colleagues. Great for different organisations regardless of size. 


Core Features: 


  • OKRs (Objectives and Key Results)

  • Reporting 

  • Surveys and feedback

  • Question library 


Pros and Cons:


  • User-friendly 

  • Mobile access 

  • Not packed with features 


Pricing


  • The basic plan is at $4/user per month

  • With free trial 

  • No free-for-life plan 



6. Bullhorn




Bullhorn is an all-around SaaS (Software as a Service) employee management system. It is targeted at large staffing agencies and corporations. It’s super easy to use and is highly customisable, with features like drag and drop to save time. However, this software may not be on the friendliest side for small businesses, money-wise. 


Core Features: 


  • Workflows

  • Task management 

  • Reporting 

  • Automated onboarding

  • Activity dashboard 


Pros and Cons:


  • User-friendly 

  • Good customer service 

  • Not packed with features 


Pricing:


  • Only available by quote 

  • No free trial 

  • No free-for-life plan



7. Workday 



Workday is also a SaaS (Software as a Service) good for small to large-sized enterprises and businesses. If you’re running an international organisation with payrolls in different currencies, you might want to check Workday’s global payroll solution. 


To better manage your payments across the world, this software provides integration with third-party payroll apps. Workday is one of the only human capital management that is completely cloud-based. 


Core Features: 


  • Payroll integration 

  • Staff management 

  • Financial management 

  • Activity dashboard 

  • Human capital management 

  • Employee database 


Pros and Cons:


  • User-friendly 

  •  A bit pricey

  • No free trial 

  • No free-for-life plan


Pricing:


  • Starts at $99 per user/month



8. Zoho 




Zoho offers users access to spreadsheets, word processing, note-taking, databases, project management, invoicing, and web conferencing. It is a web-based management software that gives you access to data, post updates via the dashboard for your entire workforce to see, give your employees their own portal, and approve/decline work matters. 


You can access Zoho through your mobile device, can incorporate other app solutions, and can be customised that suits best to your business. It is great for small to large enterprises. 


Core Features: 


  • Task management 

  • Customisable chat integration 

  • Activity dashboard

  • Reporting 


Pros and Cons:


  • Good customer service

  • Mobile-friendly 

  • Has some bug issues (as per users report)

  • Can be challenging to use


Pricing:


  • The basic plan is at 4/user per month

  • Free 14-day trial 

  • No free-for-life plan 



9. Clockify



When it comes to helping you make decisions about managing your workforce via time tracking data, Clockify is one of the ideal choices. It is a workforce management software that helps you manage tasks and employee work schedules. Make use of these data to project and manage future project expenses. 


Core Features: 


  • Real time tracking of tasks and projects 

  • Employee management 

  • Employee database 

  • Time tracking 

  • Timesheets 


Pros and Cons:


  • User-friendly 

  • Simple 

  • With robust API

  • Issues with features based on user report

  • Less integration with other apps


Pricing:


  • The basic plan starts at $0 for unlimited time and a number of users



10. Kissflow 




Kissflow is another employee management tool that automates organisation tasks to prevent chaotic workflow. Best for medium to large-sized businesses You can create a customised workload with its user-friendly interface and choose ready-made applications, such as purchase orders, employee onboarding, employee engagement, vendor payment, etc. 


Core Features: 


  • Reporting

  • Time tracking 

  • Activity dashboard 

  • Payroll management 

  • Scheduling 

  • Project management 


Pros and Cons: 


  • Easy automation of workflow 

  • Mobile-friendly

  • Not easy to use in terms of features based on user report

  • Poor customer service 


Pricing:


  • The basic plan starts at $24/user per month (minimum of 10 users)

  • With free trial 

  • No free-for-life plan 



11. Bitrix24 




Bitrix24 is a comprehensive solution that caters to your company's needs. It boasts a wide range of essential features for different areas of your organisation. This includes tasks and projects, communications, contact centre, and CRM. This comprehensive method gains productive and effective collaboration between you and your team, regardless of size. 


Core Features: 


  • Project management 

  • Reporting

  • Activity dashboard

  • Communication management 


Pros and Cons: 


  • Simple integration of features 

  • Intuitive tool 

  • Some functions don't property work based on user report


Pricing: 


  • The basic plan starts at $14.40/user per month

  • No free trial 



12. Deputy




Deputy is another workforce management software that allows you to manage staff by improving employee engagement. You can also limit how many hours employees can work each day or week, hence, preventing employees from overwork and fatigue. 


In addition, you can set schedules for both field and remote workers, as well as new shift notifications which are sent via mobile phones. You can easily identify high-performance employees eligible for promotions and more work, this is what you called award interpretation


Core Features: 



Pros and Cons:


  • User-friendly 

  • Easy break timer for employees 

  • Some functions have bugs

  • The user interface needs improvement 


Pricing: 


  • The basic plan starts at $2.50 per user/month (scheduling feature only) 

  • No free trial 

  • No free-for-life plan



Takeaway 


It definitely is going to be easier for you to handle the needs of your employees when your needs and demands are well-balanced and well-defined. What’s great about the existence of these employee management solutions is that no matter where you are in the world, you can access them via your mobile device. 


With the top solutions presented above, you can pick which one suits your business needs with ease and confidence. As business owners, we want nothing but the best for our organisation. Also, you can get things done seamlessly with less to zero stress if you’re using the right software for your needs.